Job Specification – Sales & Office Administrator
Location:
Reports to: Office Manager
Type: Full-time, Permanent
About Us
We are a fast-growing solar energy company dedicated to delivering sustainable energy solutions for residential, commercial, and industrial clients. With increasing demand for renewable energy, we are expanding our team and seeking a motivated Sales & Office Administrator to support our sales function and ensure smooth day-to-day office operations.
Key Responsibilities
Sales Support
* Handle inbound sales enquiries (phone, email, website leads) and follow up promptly.
* Support the sales team with proposal preparation, quotations, and customer documentation.
* Update and maintain the CRM system with client information, leads, and sales progress.
* Assist in scheduling site surveys, sales meetings, and follow-ups.
* Provide excellent customer service, ensuring a smooth journey from enquiry to installation.
Office Administration
* Manage incoming calls, emails, and general correspondence.
* Oversee filing, record keeping, and document control for compliance and audits.
* Maintain stock levels of office supplies and assist with ordering project materials.
* Support accounts with invoice processing, purchase orders, and payment tracking.
* Coordinate diaries, meetings, and internal communications across departments.
General Support
* Liaise with installers, suppliers, and customers to ensure project timelines are met.
* Assist management with reporting, performance tracking, and KPI updates.
* Contribute to continuous improvement of sales processes and office systems.
Key Skills & Attributes
* Strong communication skills, both written and verbal.
* Excellent organisational and time management skills.
* Confident using Sage accounting package or similar.
* Confident using CRM systems, Microsoft Office (Word, Excel, Outlook), and digital tools.
* Ability to multitask and prioritise in a busy, fast-paced environment.
* Customer-focused with a proactive, problem-solving mindset.
* Team player with the ability to work independently.
Qualifications & Experience
* Previous experience in sales administration, office administration, or similar role (renewables or construction industry desirable).
* Background in customer service and/or sales support.
* Familiarity with solar energy, renewables, or electrical industry (preferred but not essential training provided).
What We Offer
* Bonus/incentives linked to sales performance.
* Training and career progression opportunities in the growing renewable energy sector.
* Friendly, supportive work environment.
* Opportunity to be part of the transition to a sustainable energy future.
Job Type: Full-time
Pay: €27,000.00-€30,000.00 per year
Benefits:
* On-site parking
Work Location: In person
Expected start date: 08/09/2025