Role Purpose:
Provide Business Unit Director with the support necessary to fulfil the full range of responsibilities of the role, such as matters relating to the Senior Leadership Team, the wider organisation, Group, and external bodies.
Provide administrative support to the Business Unit Director and occasionally to Direct Reports and ensure that all Secretarial/Administrative/Support requirements are met.
Support the above to perform their responsibilities in an organised, effective, and efficient manner, consistent with the operating practices of the business, the requirements of their roles and in doing so provides support to the relevant team within the organisation.
Essence of Role – Key Accountabilities:
Work closely with the BU Directors, DRs, and team to prioritise time, ensuring sufficient focus on key business issues and objectives.
Executive Assistant to the Heads through the provision of comprehensive administrative and logistical support
Timely co-ordination and booking of travel and accommodation activities.
Organising and maintaining diaries and making appointments; extensive diary management including governance of calendars
Liaising with clients, suppliers, and other staff.
Build and develop internal and external network of contacts to build knowledge of key issues to effectively identify priorities.
Liaise and work with Executive Assistants within the wider team and the entire Vodafone network.
Ability to work independently while being proactive and changing direction in response to a fluctuating work environment and ambiguous situations.
Ability to maintain utmost confidentiality.
Available for emergencies that arise outside office hours especially while Head is travelling.
Lead and accountable for all logistical activities cross functionally to ensure the successful nature of any Group visitors that the Director may have. Activities to lead include Security, Logistics, Catering, Technology among other requirements.
Responsibility for accounts, Directors expenses and Purchasing Card reconciliations including engagement events, Reward and Recognition etc.
Manage and maintain the Directors Management Meetings minutes and produce reports on same.
Coordination of all engagement team activities and budget approval
Arrangement of Team off sites from start to finish including budget, venue, activities, presentations etc.
Full management of Team meetings, agenda, documents.
We Are Looking For You, If You Have:
Minimum 5 years of relevant experience in a similar role
Excellent communication and people engagement skills in a multinational/multicultural environment
Excellent organisational skills
Excellent work ethic and ensuring strong relationships with other EA's locally and at group level.
Previous experience as an EA, preferably from multinational company
Professional and assertive manner with effective communication skills
Must have technical / professional qualifications:
Strong Microsoft Office skills – Outlook, PowerPoint, Word, Excel, Access
General administration qualifications
Ability to analyse and prioritise tasks.
When choosing us:
When you join the Vodafone Team, you will have the chance to grow your career while also experiencing some serious benefits!
• Some of the benefits that you will receive along the way are:
• Competitive Salary
• Flexible working (times and location) is part of our culture where your hours can facilitate your personal work-life balance
• Generous Employer Pension contribution
• Free Phone Bill – When you join the team, your phone bill is on us! You will also receive mobile phone purchasing discounts
• Learning and Development – We provide extensive training to all of our employees so they can progress in their careers! There is also the Vodafone University where our employees can gain incredible skills!
• Exclusive Family and Friends Discounts – Receive additional discounts for you, your Family and Friends on Vodafone Products!
• 23 days annual leave and 3 charity days off – PLUS a dedicated day off for your birthday
• Access to our Wellness centre including free access to our Gym, health and wellness centre and external practitioners
We are passionate about our employees! Here at Vodafone we want you to bring your whole self to work and we enable this with our progressive workplace policies. We are proud supporters of the LGBTQ+ community and Vodafone is committed to support all of their employees at work. We are an equal opportunities employers where our people can be at their best.
When you combine Technology and the human spirit, anything is possible. And when you join Vodafone, we'll help you shape a rewarding career that gives back in more ways than one. Its starts here. It starts with you.
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