The Residence Citywest currently require a HR Specialist to join our team, on a 39 hour working week for an annual salary salary of €34,000
This is a key role in supporting the HR department by ensuring the efficient and effective administration of HR compliance. This role is responsible for running, maintaining and completing follow up on all HR reporting. The HR Specialist ensures compliance with company policies and employment regulations while contributing to a positive employee experience. This role requires the candidate to have organisational skills, attention to detail, and the ability to handle confidential information with professionalism.
Key Responsibilities:
Be responsible for HR systems and compliance reporting to include:
Employee visa status and expiration dates
Garda vetting completed, in progress and not actioned status
Organisation of working time act
Rest breaks between shifts
Compliance of stamp 2 (20 hours)
Relevant training reports
Ad hoc reports
Responsible for completing a summary analysis of the above while also ensuring timely delivery of this data for review and decision-making in line with statutory compliance
Track and report on compliance-related metrics and performance indicators
Address compliance-related queries and concerns from local HR managers.
Follow escalation process for any breaches identified through reporting
Drive process improvements across HR operations, optimising workflows, enhancing efficiency, and ensuring compliance with organisation's policies.
Support internal and external audits by providing accurate documentation and reports. This may include a review of online HR documentation, contracts, and online employee files to ensure compliance.
Monitor changes in employment legislation and advise HR and management on necessary updates.
Produce monthly reports to IT o companywide starters, leavers and internal transfers
Ensure onboarding and offboarding processes adhere to company requirements.
Provide administrative support to the wider HR team on specific projects as a when required
Processing employment permits
Provide administrative support to the training department as required
Responsibility in managing Head Office time and attendance system
Working Conditions:
Office-based role
May require very occasional travel for auditing purposes
Qualifications desired:
Working towards a HR Qualification
Microsoft office certification
Experience:
Experience and competency in HRIS a must ; proficient in MS Office Suite.
Excellent attention to detail, ability to work under deadlines in a fast-paced environment.
Excellent written and oral communication and interpersonal skills required
Ability to handle multiple responsibilities simultaneously with excellent organisational skills.
Knowledge of relevant legislation:
Data Protection Act 2003
Organisation of working time act 1997
Employment Permits Act 2024, Section 47.
Employment Equality Act
INDH
Job Type: Full-time
Pay: €34,000.00 per year
Benefits:
* Bike to work scheme
* Company events
* Employee assistance program
* On-site parking
Work Location: In person