As Workplace Manager at Jentic, you'll make sure our office runs smoothly, efficiently, and with care.
You'll own the systems, relationships, and daily routines that keep everything working - from operations and logistics to team support and culture.
Responsibilities
Oversee day-to-day office operations, ensuring the space is organised, functional, and ready for collaboration.
Manage relationships with vendors, suppliers, and building services, coordinating maintenance, deliveries, and equipment needs.
Handle expense management, including budgeting, invoices, and expense tracking.
Support founders and the wider team with scheduling, travel coordination, and general administrative tasks.
Maintain office supplies, catering, and meeting room setup - ensuring everything runs seamlessly and efficiently.
Lead health and safety processes, ensuring compliance with workplace standards and maintaining emergency procedures.
Plan and support internal events, team lunches, and milestone celebrations that bring people together.
Proactively identify issues and improve systems - from process checklists to workspace organisation.
Use modern tools and AI (including ChatGPT) to streamline workflows and boost efficiency.
Be a trusted, reliable point of contact for anything the team needs to stay focused and productive.
Location: in-office 5 days per week (Mon-Fri) at our Dublin 2 HQ.
Qualifications
3+ years of experience in office or workplace management, administration, operations, or customer service.
Exceptional organisational skills, detail-oriented and takes pride in creating order and structure.
Positive, can-do attitude – no task is too big or too small.
Excellent written communication skills, balancing clarity, tone, and attention to detail.
Works independently and collaboratively, using good judgement to prioritise what matters most.
Tech-savvy, with strong proficiency in Google Workspace (or Microsoft Office with ability to adapt quickly).
Comfortable managing budgets, expenses, and suppliers with accuracy and accountability.
Takes ownership and delivers consistently – someone the team can count on.
Thrives in a fast-paced, evolving environment where initiative and adaptability are key.
Benefits
Join early, shape everything: work with an experienced founding team at a critical stage of growth.
Build the foundation of the future AI stack and make your mark during a platform shift to AI.
Developer-focused mission: build tools that solve real-world problems for developers.
AI-native culture: learn to leverage AI to multiply effectiveness and help create an organisation that reflects future business models.
Equal Opportunity Employer Statement
Jentic is an equal opportunity employer, and we value diversity in the workplace.
We are committed to providing an inclusive environment for all employees and candidates.
We don't just tolerate differences; we celebrate them.
Our strength comes from perspectives that challenge the status quo.
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