Administrative Assistant Grade 4
We are seeking a highly organized and detail-focused Administrative Support Officer to join our public sector team delivering essential services in Galway City.
Key Responsibilities:
* Provide full administrative support to senior staff
* Process, verify and record invoices for utilities, agency, storage, cleaning, and printing services
* Handle purchasing and order processing for janitorial supplies, oil requests, etc.
* Perform general admin duties such as filing, data entry, typing, photocopying, and scanning
* Take minutes and prepare documentation as required
* Manage correspondence and queries via phone, email, and post
* Liaise with stakeholders to resolve service and invoicing issues
* Arrange and attend site visits with potential contractors for cleaning tenders
* Support committee meeting logistics and reporting
Requirements:
* Excellent typing speed and accuracy
* Proficiency in Microsoft Word, Excel, and PowerPoint
* Strong communication and interpersonal skills written and verbal
* Experience in minute-taking and document preparation
* Ability to work independently and as part of a busy administrative team
* Attention to detail, excellent organisation, and a strong sense of priority