Overview
The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This role combines administrative, operational, and people-focused responsibilities to support the overall effectiveness of the site. The Office Manager will act as a central point of contact for all office-related matters, ensuring a professional, welcoming, and well-organized workplace that supports employee wellbeing, culture and productivity.
Office Operations & Administration
* Oversee the day-to-day running of the office to ensure a productive and efficient working environment.
* Manage office supplies, including stationery, canteen provisions, and refreshments, ensuring stock levels are maintained and within budget.
* Liaise with suppliers and service providers to ensure timely delivery and cost-effective procurement.
* Maintain accurate records of office expenses and manage the office budget effectively.
Facilities Management
* Ensure all office areas, meeting rooms, and communal spaces are maintained to high standards, in line with 5S workplace organization principles.
* Coordinate with cleaning services to ensure the site is safe, clean, and operational at all times.
* Support health and safety compliance by conducting regular checks and reporting any issues promptly.
Visitor & Event Coordination
* Act as the primary point of contact for all internal and external visitors to the site, ensuring a professional and welcoming experience.
* Manage visitor scheduling, site access, and hospitality arrangements.
* Support the planning and execution of on-site events, meetings, and conferences.
Administrative Support
* Provide high-quality administrative support to senior management and other departments as required.
* Assist with document preparation, data entry, reporting, and internal communications.
* Maintain and update office documentation, policies, and procedures.
People & Culture Support
* Assist in the onboarding process for new employees, including workspace setup, welcome packs, and orientation coordination.
* Support the delivery of wellbeing, diversity & inclusion, and social initiatives across the site.
* Act as a cultural ambassador, fostering a positive and inclusive workplace environment.
Training Administration
* Support Operations with coordinating training activities and training compliance.
* Maintaining and creating SOPs and Work Instructions
* Being the point of contact for all operational training in key audits for the business.
Key Requirements & Competencies
* Excellent Microsoft Office skills (Word, Excel, PowerPoint, Sharepoint)
* Ability to work on own initiative or as part of a team
* Attention to detail and ability to multitask is essential
* Strong interpersonal and communication skills, both written and verbal, with a positive outlook
* Proven ability in managing multiple priorities
* High level of discretion
* Strong communication, interpersonal, organisational and administrative skills
* WORKING TOGETHER: Encourages co-operation in own team and supports cross functional learning
* COMMUNICATIVE: Communicates confidently, adapting style for different situations
* OWNERSHIP: Clarifies accountabilities, overlaps and gaps, and helps others remain motivated through difficult times.
* FORWARD LOOKING: Helps others to accept change, implement change, and looks ahead to anticipate change
Closing date: Friday 24 October 2025
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