O'Donnell O'Neill Design are a multi award winning Interior Architecture/Design practice who are responsible for creating many of the most talked about and creative bars, restaurant, and hotels throughout the island of Ireland.
We are looking for an experienced credit controller and office administrator to join our highly creative and dynamic team in our Dublin office for a part time position starting the end of October 2025.
We're looking for someone who communicates clearly, stays organised, takes initiative, and works well independently. If you're comfortable in an office-based environment, are energised by supporting creative professionals, and have a passion for getting the details right, we'd love to hear from you.
Your Key Responsibilities will be as follows:
· Ensure that the day-to-day Credit Control/Accounts Payable operations of the Companies Offices run smoothly and efficiently.
· Build and maintain strong relationships with company clients and their accounts team to ensure timely payments while maintaining excellent customer retention.
· Manage and maintain Sage Accounting application on day-to-day basis. Here are the main tasks involved –
* Processing and reconciliation of invoices.
* Checking and posting of receipts
* Manage invoices promptly and accurately.
* Preparation and issuing of monthly client statements and updating of records.
* Monthly petty cash reconciliations.
* Preparation and reconciliation of companies VAT returns.
* Preparation and reconciliation of Monthly and Year End Accounts.
· Take a proactive role in managing and collecting debts of company debtors in a timely manner.
· Evaluate new credit requests and review customers' credit rankings with banks as necessary.
· Set up terms and conditions of credit in agreement and consultation with Directors.
· Negotiate re-payment plans with creditors as necessary.
· Liaise with outsourced debt collectors when deemed necessary to ensure payment.
· Keep records of contact made with debtors to help business identify risky debtors and to provide an audit trail for any legal action that might be necessary down the line.
· Allocation of payments in accordance with customer remittances.
· Provide general day to day and administrative support as required to the Directors and Office Manager.
· Manage all company expenses.
· Work alongside Office Manager to manage staff time sheets ensuring adherence to system in place by all staff
· Keep company up to date on any new and innovative changes in Credit Control/Accounts Payable work processes.
The following Experience & Skills for this role are required:
* Be Confidential at all times and understand the importance of sensitive information that cannot to be discussed outside of the Office environment and also understand the limits of privileged information that cannot be discussed internally with other staff members.
* Strong written and verbal communication skills.
* Excellent Administrative skills.
* An ability to build strong relationships and influence decision making.
* An adaptable and flexible manner.
* Excellent attention to detail and time management skills.
* Be prepared to put in additional time within reason if required.
* An ability to work independently with minimal supervision to accomplish objectives.
* Have the necessary technology skills required to carry out this role including an excellent working knowledge with computer software programmes necessary to analyse payment patterns and data entry.
* Impeccable attention to detail, particularly numbers, spelling, and dates.
Job Type: Part-time
Expected hours: 22.5 per week
Benefits:
* Bike to work scheme
Ability to commute/relocate:
* Blackrock, CO. Dublin: reliably commute or plan to relocate before starting work (required)
Language:
* English (required)
Work authorisation:
* Ireland (required)
Work Location: In person