Posted: 16 June
The role
Job Description
Location: Dublin, County Dublin, Ireland
Company: Bitrecruit (Client/Employer: Occupop)
Contract: Permanent – 37 hours per week
Reported to: Property Services Manager
Posted: 20.05.2026
Key Responsibilities
Safety & Compliance Administration
Maintain accurate records of all statutory safety checks across the housing stock.
Monitor and track compliance activities using internal systems.
Raise work orders and job tickets following inspections, audits, and compliance checks.
Maintain up‑to‑date compliance registers and ensure certification documentation is correctly stored.
Assist in preparing documentation for audits and regulatory inspections (e.g. AHBRA, HSA, Fire Authority).
Support the preparation of compliance reports for senior management and the Board.
Record contractor performance and response times relating to compliance activities.
Contracts, Procurement & Property Services Support
Assist with procurement‑related administration for works, goods, and services.
Maintain schedules of ongoing works, including contractor details, timelines, and responsible staff.
Input and maintain property‑related data.
Assist in the preparation of reports, presentations, and documentation for stakeholders.
Coordination & Customer Liaison
Act as a key point of contact for tenants, contractors, and staff regarding property works and compliance activities.
Coordinate access for inspections, servicing, and planned or reactive works.
Communicate with tenants via phone, email, SMS, or post regarding scheduled works and compliance checks.
Follow up on missed appointments or access issues with tenants and contractors.
Undertake post‑works surveys and gather tenant feedback.
General Administration
Provide day‑to‑day administrative support.
Attend meetings, take minutes, and maintain records.
Organise meetings, book rooms, and coordinate facilities.
Use software tools such as Microsoft Word, Excel, Outlook, PowerPoint, and internal systems.
Maintain accurate records in line with GDPR requirements, including contractor data.
Organisational & Corporate Responsibilities
Promote the organisation positively in all activities.
Collaborate effectively with colleagues, regional offices, and external stakeholders.
Maintain strong working relationships across teams and partner organisations.
Adhere to all company policies and procedures.
Health & Safety Responsibilities
Carry out all duties in a safe manner in accordance with the organisation's Health and Safety Policy.
Ensure awareness of risk assessments and safe working practices.
Support a culture of safety and compliance across all activities.
Key Skills & Attributes
Strong organisational and administrative skills
High attention to detail and accuracy
Excellent communication and interpersonal skills
Ability to manage multiple tasks and priorities
Proficiency in Microsoft Office and database systems
Ability to work collaboratively and proactivelyFlexible and adaptable approach
This job description is not definitive or restrictive and will be subject to periodic review in the light of developments.
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