Accounts Payable Administrator
The Role
Due to business growth within Designer Group both in Ireland & internationally, we are looking for an Accounts Payable Administrator to join our successful finance team.
About Our Company
Designer Group is a leading international mechanical & electrical provider specialising in turnkey packages for the design, supply, and installation of M&E services. Headquartered in Dublin, we work with some of the world's largest multinational companies. Our common purpose is delivering ambitious, innovative, and sustainable engineering solutions, building client partnerships that reflect the standards we uphold.
Our people are the foundation of our continued growth across all client sectors. We invest in our people and promote continuous professional development. This investment has created an innovative and passionate team that delivers projects safely, efficiently, and to the highest standards. Our approach is guided by our Values: Safe, Trust, Respect, Challenge, and Deliver.
This is an exciting time for Designer Group, with our Engineering Our Future Strategy 2025 reflected in a substantial pipeline of work across Ireland, Europe, Africa, and South America.
Key Tasks & Responsibilities
Reporting to the Accounts Payable Lead, the primary responsibilities include processing and managing accounts payable transactions in a high-volume, multi-currency environment.
* Ensure invoices are properly approved, matched to purchase orders & good receipt notes, and processed accurately following company procedures.
* Promptly resolve discrepancies or queries with vendors.
* Collaborate with internal teams to address discrepancies and inquiries.
* Prepare and process weekly payment runs.
* Maintain and monitor designated Accounts Payable email inboxes.
* Reconcile monthly vendor statements, address discrepancies, and maintain positive vendor relationships.
* Generate weekly reports for internal distribution.
* Process changes to vendor account setups.
* Provide backup support for other Accounts Payable team members as needed.
* Perform ad hoc administrative duties as required.
Requirements
* Experience managing a high-volume, multi-jurisdictional Accounts Payable function.
* Self-motivated with the ability to work effectively in a fast-paced environment.
* Effective communication skills across various stakeholders to maximize outputs.
* Ability to take personal responsibility.
* A flexible and positive attitude towards work.
* Full-time position, Monday to Friday.
* Hybrid working model: 4 days per week in our Dublin 15 head office, 1 day from home (post-probation period).
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