Job Title: Office Manager
The Office Manager plays a crucial role in ensuring the efficient operation of our office. This involves overseeing daily activities, managing administrative tasks, and supporting staff to maintain a productive work environment.
Main Responsibilities:
* Oversight and management of daily office operations to ensure a well-functioning work environment.
* Maintenance of office supplies and equipment, including coordinating repairs and replenishments as needed.
* Supervision and support of administrative staff, assigning tasks and monitoring performance.
* Development and implementation of office policies and procedures to improve efficiency.
* Coordination of meetings, appointments, and schedules for management and staff.
* Handling correspondence, phone calls, and general inquiries in a professional manner.
* Management of office budgets, expenses, and invoicing, ensuring cost-effectiveness.
* Liaison with vendors, service providers, and landlords to maintain office services.
* Ensuring compliance with company policies and legal regulations.
* Assistance with HR-related tasks such as onboarding new employees and maintaining records.
* Organization of company events, meetings, and staff engagement initiatives.
* Cash handling.
Requirements:
* Proven experience in office management, administration, or a similar role.
* Strong organisational and multitasking abilities.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite and other relevant software.
* Ability to handle confidential information with discretion.
* Problem-solving skills and the ability to work independently.
* Experience with budgeting and financial management is a plus.
Work Environment:
This role may require occasional travel for meetings or events. An Access NI enhanced disclosure check will be required. Travel expenses are reimbursed at 40p per mile, and a workplace pension is available.