Job Title: Document Controller
About the Role
We are seeking a highly organized and detail-focused individual to join our team as a Document Controller. The successful candidate will be responsible for managing project document management systems, implementing information management strategies, and providing training and support to project teams and end-users.
Responsibilities
* Manage and host VFP and FV training sessions for new users within the project team.
* Act as the main point of contact for support and coaching of project users of VFP and FV, including third parties such as client teams, designers, subcontractors.
* Develop project file naming protocols with information systems managers and project teams, in line with DPD protocols.
* Develop workflows alongside ISM, and manage throughout the project lifecycle, with direction from the project team, in line with DPD procedures.
* Creation of forms, tasks, etc on DFT (FV) in line with DPD procedures and site requirements.
* Configuration and implementation of change control processes within the CDE.
* Validation, checking and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution, and retrieval.
* Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data.
* Preparation and configuration of distribution matrices in compliance with project requirements.
* Establishment and maintenance of central site files, uncontrolled drawings, and registers.
* Collation of operation and maintenance, health and safety, quality, environmental, BCAR files.
* Attend meetings to engage with team members and stakeholders.
Requirements
* Experience of working on projects with large volumes of data and information from various sources.
* Advanced experience of a CDE and DFT.
* Ability to effectively communicate with, and educate all stakeholders in the DPD protocols, ensuring the protocols are strictly adhered to.
* Experience of dealing with multidisciplinary design teams and client teams.
* Experience of dealing with sub-contractors and the wider supply chain.
* Comprehension of naming conventions to ISO 19650.
What We Offer
We offer a competitive salary, 26+ days annual leave, company vehicle or car allowance, excellent benefits package, and much more.
Our people are at the heart of our success, and we strive to provide an inclusive and supportive environment that allows them to thrive. If you are a motivated and organized individual looking for a new challenge, please apply now.