Job Description
To provide exceptional support to the CEO and Senior Leadership Team.
* Act as the primary point of contact for the President & CEO's office.
* Coordinate complex scheduling, booking meetings across multiple time zones with finesse.
* Offer high-level administrative assistance to the Senior Management Team.
Responsibilities:
* Oversee comprehensive meeting coordination: arranging, venue booking, logistics, agenda preparation, and timely distribution of materials to executive standards.
* Interface with MHC Executive Management, senior industry peers, and office visitors.
* Screen and direct incoming calls with professionalism and tact.
* Design and create presentation materials using PowerPoint, tailored for internal and external stakeholders.
* Handle and prepare confidential documents and correspondence.
* Maintain organised records of meeting minutes and related documentation.
* Manage financial expenses, budgeting, and invoicing, including reviewing and approving invoices and supporting ongoing budget tracking.
* Coordinate domestic and international travel arrangements.
* Prepare accurate and timely reports and board packs.
* Assist in the coordination and delivery of strategic projects as required.
* Arrange catering, printing, filing, and maintain office supplies.
* Support ad hoc administrative and project-related tasks.