Virtual Assistant
About the Client:
Our clients are established and growing Irish arts and theatre organisations, producing bold, socially engaged work across Ireland and internationally.
Their activities include live productions, national and international touring, outreach and engagement programmes and Arts Council–funded projects.
One client is a touring dance theatre company producing 1–2 live productions per year and currently touring in Europe.
The second is an inclusive theatre company committed to supporting people with intellectual disabilities to access high-quality artistic experiences as participants, artists and professionals.
Both organisations require reliable, accurate and proactive bookkeeping support to ensure strong financial governance and smooth day-to-day operations.
Role Overview:
We are seeking an experienced Senior Bookkeeping & Payroll Virtual Assistant to manage bookkeeping, payroll and financial administration across two arts organisations.
The successful candidate will be confident working independently, experienced in Xero and Sage Payroll, and comfortable managing multiple stakeholders within a project- based arts environment.
This is a role combining:
Senior bookkeeping and reporting responsibilities for a touring dance theatre company
Transactional, process-driven bookkeeping for an inclusive theatre company
This role has a
start date as soon as possible
.
Interview dates and times are to be confirmed and candidates will be contacted directly to arrange a suitable time.
Role and Responsibilities:
Core Bookkeeping Responsibilities (Both Organisations)
Maintaining accurate and up-to-date financial records
Recording all financial transactions in accounting software
Downloading and importing bank transactions
Coding and posting invoices and receipts accurately
Matching payments to invoices and resolving discrepancies
Completing monthly bank reconciliations
Logging, saving and organising invoices and supporting documentation
Ensuring records are audit-ready and compliant
Administering accounts receivable and accounts payable
Preparing financial information for management accounts
Preparing financial information for annual audit
Monitoring cash flow and flagging issues or risks
Liaising closely with the Producer on financial matters
Supporting touring activity, including multi-currency transactions where applicable
Setting up payees on Internet Banking (IBB)
Preparing and processing supplier payments
Coding and posting invoices in Xero
Posting other payments and receipts
Supporting the Producer with financial information as required
Flagging missing documentation or anomalies promptly
Systems & Tools
Internet Banking Platforms (IBB)
Cloud-based document storage (e.g. Google Drive / similar)
Essential
Skills and Requirements:
Proven experience in a bookkeeping or accounting role
Strong proficiency in Xero
Experience processing payroll using Sage Payroll
Experience managing bank reconciliations independently
Excellent attention to detail and accuracy
Strong organisational and time-management skills
Ability to work independently and manage multiple priorities
Clear written and verbal communication skills
Ireland-based, with familiarity with Irish banking and financial processes
Experience working in the arts, theatre, charity, or non-profit sectors
Experience supporting audits or preparing management accounts
Familiarity with project-based or grant-funded organisations
Experience with multi-currency transactions
Personal Attributes:
Highly reliable and consistent
Proactive and solution-focused
Process-driven, with a strong sense of accountability
Aligned with the values of creativity, collaboration, and inclusion
Able to adapt to fluctuating workloads around productions and tours
Working Hours:
We are seeking a candidate to work
***** hours per week
, fluctuating month to month depending on production schedules, touring activity, and reporting cycles.
Location:
This is a remote position, offering the flexibility to work from
anywhere in Ireland
during business hours.
For Virtual Assistants Already Registered with Us
: Please send an email directly to
******
, indicating your interest in the role.
Please list the Reference Number
(REF: VAI****)
in your reply and mention the role title.
For Virtual Assistants Not Yet Registered with Us
: If you are not currently registered with Virtual Assistants Ireland but possess the qualifications and passion we seek, we encourage you to apply to express your interest in this role by applying via the link below.
We'll help you find the right talent with the flexibility you need, so you can focus on running your business!
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