Job Description
We are seeking a highly organized and approachable individual to support the administration of our office. As an Office Support Professional, you will play a vital role in ensuring the smooth operation of our front-of-house activities.
Responsibilities
* Manage the reception phone, screening and forwarding calls
* Welcome visitors and clients in a friendly and professional manner
* Maintain a tidy and welcoming reception area
* Book meeting rooms and organize catering for same
* Use a document management system to scan in post-in and post-out
* Coordinate office activities and operations to ensure efficiency and compliance to company policies
* Manage client correspondence (e-mail, letters, post, packages etc.)
* Perform a variety of administrative tasks such as data entry, filing, scanning, and photocopying, while maintaining strict confidentiality
* Track and send reminders to relevant teams of statutory filing deadlines
* Assist various teams during onsite/off-site meetings (catering, refreshments, meeting rooms, overnight accommodation booking etc)
* Maintain office supplies, refreshments and equipment, ensuring smooth operations
* Flexibility in dealing with any additional administrative tasks that arise
Required Skills and Qualifications
To be successful in this role, you will require:
* Prior experience working in a reception/office environment
* Experience working within a professional services environment would be an advantage
* The ability to collaborate with colleagues, clients, and suppliers
* Working knowledge of MS Office suite and video conferencing software
* A confident, pleasant and friendly communicator, capable of performing in a multi-reporting environment
* A team player, who is flexible and reliable
* Confidentiality is an important part of the role
Benefits
In this role, you will have the opportunity to work in a dynamic and supportive environment where your skills and contributions are valued. You will also have access to training and development opportunities to help you grow in your career.
Why Choose Us?
We are a people-first organization that values our employees and provides a supportive and collaborative working environment. We prioritize teamwork, innovation, and continuous improvement, and we are committed to making a positive difference in our community.