Our client is a leading provider of high-quality health and wellness products.
With a focus on innovation, sustainability, and well-being, they are committed to creating a vibrant, collaborative workplace culture.
They are now seeking a dynamic and experienced Executive Assistant to support the company CEO.Apply now, read the job details by scrolling down Double check you have the necessary skills before sending an application.Role OverviewTo provide proactive commercial and executive support to the Chief Executive Officer, inclusive of a broad range of administration and support servicesKey Responsibilities* Preparing quotations in SAP for pricing and approval by the CEO including helping to prioritise* Prioritise and coordinate customer related activities across the CEO, and the company's broader team, to ensure timely action of requests, queries, issues* Planning, prioritising and managing the Chief Executive Officer's office in line with best practice to ensure the efficient running of the office* Act as first point of contact to the CEO's office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner* Reviewing, prioritising and responding to e-mails and answering and returning calls* Manage the CEO's diary, meetings and calendar including travel arrangements if required* Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO's office including meetings, calendars and travel arrangements* Assist the CEO with background research, compiling data, preparation and creation of Power Point presentations and other documents or papers, as required* Document preparation including memos, letters, minute taking, drafting emails on CEO's behalf, including handling of confidential information* Provide administrative help and support as required across the company's Management Team, including support of the business development function* Develop and maintain modern office management processes and procedures to support the efficient running of the CEO's office, including managing databases, filing systems and leveraging use of IT systems* Liaising with internal and external stakeholders to efficiently coordinate asks and actionsRequirements* Knowledge of SAP ERP system would be an advantage* Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard* Pro-active "can do attitude" with strong ability to work on own initiative, multitask and flexible to meet deadlines* Resilient and capable of operating in a fast-moving environment* Excellent communication skills with strong interpersonal, empathy, listening skills combined with personal and political savvy* Ability to exercise sound judgment, diplomacy and tact* Good interpersonal, team and relationship building skills* Attention xsokbrc to detail with high levels of accuracy* In-depth knowledge of using MS Power Point, Word, Excel and general IT skills* Possess high level of confidentiality and discretion* Flexible attitude to job function and working hours* Knowledge and relevant experience within Food Ingredients or Supply Chain would be an advantageBenefits* Flexible working hours* Supportive team and positive working environment* Opportunity to shape practices in a growing company* Convenient Dublin locationRef Code: CV(phone number removed)To apply, please e-mail in strict confidence, with a comprehensive CV, including salary details, quoting the above reference and for the attention of Jon Hemming-Nash