Organisation/Company University College Cork Department HR Research Research Field Medical sciences » Health sciences Researcher Profile Other Profession Positions Research Support Positions Country Ireland Application Deadline 6 Jun 2025 - 12:00 (Europe/Dublin) Type of Contract Temporary Job Status Full-time Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Is the Job related to staff position within a Research Infrastructure? No
Offer Description
12 Months, Specific Purpose Whole-Time Post
Position Summary
Applications are invited for the role of Senior Research Co-Ordinator – Clinical Project Manager within the INFANT Centre.
INFANT Research Centre is now accepting applications for a dynamic, innovative and committed Clinical Project Manager to support the implementation and administrative coordination of clinical research across INFANT's maternal and child health research portfolio.
The post holder will assist INFANT Principal Investigators in the day-to-day management of the research studies by working closely with project team members to ensure that all administrative functions for the conduct of clinical research are organised and completed including patient/recruitment tracking, study specific document generation, data entry, regulatory compliance, and stakeholder coordination.
The successful candidate will oversee site file maintenance, develop study specific Standard Operating Procedures (SOPs), and liaise with families and research teams to ensure seamless follow-up of participants. The candidate will support, as necessary, the review of clinical study agreements, agreement amendments, study specific data sharing agreements, and material transfer agreements. Budget management within individual projects as well as preparation and submission of ethics committee applications and amendments will form part of the role.
INFANT leads the HRB funded Irish Network for Children's Clinical Trials - In4kids. In4kids supports researchers in Ireland to deliver high-quality paediatric clinical trials to improve children's health. The Clinical Project Manager will have a key role in supporting the management and implementation of In4kids studies.
This role requires a highly organised individual with excellent communication skills. The Clinical Project Manager will ensure that studies comply with Good Clinical Practice (GCP), relevant legislation and adhere to the INFANT Quality Management System.
The Clinical Project Manager will work closely with the INFANT Quality Team to maintain good documentation practices and to ensure compliance with quality and regulatory standards.Engaging with stakeholders within academia, clinical sites and industry will be a key part of the role.
The successful candidate will be required to have significant experience in clinical research administration or project management. Proven experience in clinical governance, clinical research documentation, and data management is a requirement for the role. An awareness and knowledge of quality control/assurance pertinent to clinical research is desirable.
Post Duration: 12 months
Salary:€60,000 per annum, Personal Rate.
Informal enquiries can be made in confidence to Professor Geraldine Boylan, Director INFANT Research Centre. Email: g.boylan@ucc.ie
The Senior Research Coordinator will work closely with the INFANT Center and wider management team to ensure all operational, administrative, and compliance functions within the INFANT Centre are being properly executed in accordance to best practices. This will include the following duties:
- Track and log patient recruitment and participation, ensuring accurate follow-up and data collection.
- Arrange and schedule patient follow-up visits, coordinating with families to minimise disruption.
- Maintain regular communication with participants' families, providing necessary information and support.
- Ensure the safe and ethical handling of patient information in compliance with GDPR and clinical research regulations.
- Develop and oversee implementation of study data management plans if required.
- Ensure all clinical and research data is accurately recorded and entered in the research database.
- Conduct regular audits of data entries to ensure completeness and compliance with study protocols.
- Liaise with data management teams to ensure proper documentation and secure storage of research data.
- Liaise with university departments, external research sites, and hospitals to facilitate participant recruitment and data collection.
- Coordinate with multiple researchers, clinicians, and external partners (academic, clinical and industry) to ensure efficient study execution.
- Support Education and Public Engagement champions on the projects to prepare and deliver engaging events
- Work with the INFANT Finance Manager to support budget management within individual projects.
- Work closely with the INFANT Quality Team to maintain good documentation practices and ensure compliance with quality and regulatory standards.
- Ensure appropriate contracts and data management procedures are in place.
- Support, as required, the review of study specific agreements including clinical study agreements, collaboration agreements, data and material transfer agreements, and agreement amendments.
- Organise and schedule assessments for study participants across multiple sites.
- Plan facility usage and ensure resources are allocated efficiently for clinical research activities.
- Oversee logistics to ensure smooth operation of research visits, including scheduling of assessments and coordination of personnel.
- Contribute to process improvements and the streamlining of administrative procedures.
- Support other aspects of the ELEVATE Programme as needed.
- Provide guidance and training to research staff on administrative and regulatory requirements.
- Assist with the tracking of study metrics / KPIs and provide input on same for project level reports to funders and centre level reports.
- Participate in and contribute to INFANT Centre clinical study update meetings.
Health & Safety: In addition to the statutory safety duties of all employees (as prescribed in safety legislation and the relevant local safety statement) each staff member is responsible for:
- Discharging any safety functions delegated to them by their Head of College / School / Department / Centre / Unit, in relation to the areas/ activities under their control
- Co-operating and assisting the University and the Head of College / School / Department / Centre / Unit in the discharge of their statutory safety responsibilities
- Ensuring that all work under their control, is undertaken safely and without risk to health and complies with the provision of all relevant statutory legislation
Additional Duties for Managers/ Heads: In accordance with UCC Safety Policy it is the duty of responsible persons (Heads of Unit / Executive Managers) to ensure, so far as is reasonably practicable, that the management of safety, health and welfare is successfully integrated into all activities undertaken within their area of responsibility.
Responsible Persons are responsible and accountable for (non-exhaustive list - All delegated responsibilities are clearly set out under UCC safety policies and local safety statements):
- Proactively managing and conducting occupational health and safety in all areas and activities under their control
- Achieving compliance with University safety policy and the extensive SHWW regulations that govern their work and that of the University employees under their control
- Ensuring, subject to the "so far as is reasonably practical" test defined in the SHWW Act (current edition}, the safety health and welfare of the University employees at work at their various places of work on and off the University campus
- Developing the local safety statement, as applicable, based on the identification of hazards and the assessment of risks, and reviewing/updating same on a regular basis (at least annually) and in the event of any significant change in the work activity or place of work
- Ensuring that Occupational Safety and Health (OSH) is integrated into day-to-day business, providing Systems Of Work (SOW) that are planned, organised, performed, maintained, and revised as appropriate, and ensuring that all safety related records are maintained and available for inspection
- Consulting and communicating with staff and safety representatives on OSH matters
- Ensuring a training needs assessment (TNA) is undertaken for employees, facilitating their attendance at statutory OSH training, and ensuring records are maintained for each employee
- Ensuring that all incidents occurring within the relevant department/service are appropriately managed and investigated in accordance with UCC procedures
- Seeking advice from health and safety professionals where necessary
- Monitoring and reviewing local health and safety performance
- Providing adequate financial and other resources for the above, so far as is reasonably practicable
Note: As the university continues to expand and evolve, it is likely that flexibility in regard tothe allocation of specific duties will be necessary. Accordingly, the list of duties specified above is not intended to be exclusive or restrictive; duties may be added or withdrawn but any such alteration will take place after consultation with the appointee.
Specific Requirements
SELECTION CRITERIA
The successful candidate will be expected to have:
- A graduate qualification in a field or discipline relevant to the area of investigation i.e. BSc, MSc or PhD.
- Minimum of 5 years of experience in clinical research administration or project management.
- Ability to meet project deliverables and milestones and where necessary, implement strategies to address delays and/or make necessary changes to project timelines.
- Demonstrable achievements in delivering results on a research project or in a research area.
- Ability to interact with stakeholders from a range of disciplines and sectors.
- Proven ability to work independently and as part of a team.
- Strong knowledge of Good Clinical Practice (GCP) and clinical trial regulations.
- Knowledge of GDPR regulations and ethical considerations for clinical research.
- Proven experience in clinical research documentation,
- Experience in patient tracking, clinical data management, and regulatory documentation.
- Excellent organisational skills with a demonstrated ability to manage complex workloads.
- Strong interpersonal and communication skills, particularly in dealing with families and clinical teams.
- High attention to detail and ability to ensure compliance with ethical and regulatory guidelines.
- Proficiency in research databases and Microsoft Office Suite.
- Experience working in area of maternal and child health research.
- Experience in project budget management.
- Experience in multi-centre large-scale research programmes.
- Understanding of research funding mechanisms and university-based research structures.
- Awareness and knowledge of quality control/assurance pertinent to clinical research.
Please note that Garda vetting and international police clearance check may form part of the selection process.
Candidates are requested to make a personal assessment of these criteria against their own qualifications, skills and abilities to assess whether they should apply for the post
Please note: Candidates who do not demonstrate that they meet the criteria as detailed above will not be short listed.
The University, at its discretion, may undertake to make an additional appointment(s) from this competition following the conclusion of the process.
Languages ENGLISH
Research Field Medical sciences » Health sciences
Additional Information
Additional comments
Applications must be submitted online via the University College Cork vacancy portal ( https://ore.ucc.ie/ ). Queries relating to the online application process should be referred to recruitment@ucc.ie, quoting the job-title and project name.
Candidates should apply, in confidence, before 12 noon (Irish Local Time) Friday, 6th of June 2025
No late applications will be accepted.
Please note that an appointment to posts advertised will be dependent on University approval, together with the terms of the employment control framework for the higher education sector.
UCC is committed to creating and fully embracing an inclusive environment where diversity is celebrated. As a University we strive to create a workplace that reflects the diversity of our student population where people from a wide variety of backgrounds learn from one another, share ideas, and work collaboratively. UCC iscommitted to being an employer that recognises the value of diversity amongst its staff. We encourage applicants to consult our policies at https://www.ucc.ie/en/edi/policies/ and initiatives at https://www.ucc.ie/en/edi/implementation/ and we welcome applications from everyone, including those who are underrepresented in the protected characteristics set out in our Equal Opportunities & Diversity Policy.
UNIVERSITY COLLEGE CORK IS AN EQUAL OPPORTUNITIES EMPLOYER
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