Administrator Unijobs on behalf of our public sector client have a requirement for a suitably skilled Administrator to join their team.
The duration of this post is 12 months initially with possible extensions thereafter.
This role will Hybrid Working, the successfully candidate must be available to attend onsite meetings as required in Drogheda.
Working 35 hours per week, the successful candidate will be employed as an agency employee and will be paid an hourly rate of €***** per hour based on an annualised salary of € 35,609.
You will accrue 28 days annual leave per year and paid Bank Holidays.
The main areas of responsibility are as below however the successful candidate will be required to fulfil the full remit of the role as an Administrator.
Protect the Executive Member - Be a gatekeeper Calendar and Schedule Management - Manage complex diaries, schedule meetings, and coordinate appointments.
Communication Handling: Act as the first point of contact, filter emails and calls, draft correspondence, and manage inbox as appropriate.
Travel and logistics: Arrange business travel and accommodation if required.
Meeting and Event Support: Prepare agendas, take minutes, organize meeting materials, and plan events.
Document preparation: Create reports, presentations, and other crucial documents.
Confidentiality - Handle confidential information with professionalism and discretion.
Be a trusted advisor.
Responsibilities may also include, but are not restricted to : Administration Ensure the efficient day-to-day administration of area of responsibility Ensure deadlines are met and that service levels are maintained Support the preparation and issuing of office documentation (correspondence, reports, etc) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy Use appropriate technology to ensure work is completed to a high standard Ensure that archives and records are accurate and readily available Maintain confidentiality of documentation, records, etc Ensure line management is kept informed of issues Ensure that the frontline of the service is kept informed and that their views are communicated to their Line Manager.
Organise and attend meetings as required Take minutes at meetings and prepare for circulation following meeting Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service Customer Service Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying supervisor of any deficiencies Ensure that service users are treated with dignity and respect Act on feedback from service users/customers and report same to supervisor Service delivery and improvement Implement agreed changes to administration of the service Encourage and support staff through change processes Standards, policies, procedures & legislation Maintain own knowledge of relevant policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met by own team Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts etc.
Ensure consistent adherence to procedures within area of responsibility Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated protocols for implementing and maintaining these standards Experience: Must have a minimum of 2 years' experience working in an office, HR or project support environment.
Experience as a PA or in Project support is desirable.
Must demonstrate experience of having an excellent working knowledge of the full Microsoft Office suite and report writing.
Having experience in the following applications would be an advantage and experience should be demonstrated: MS Office Suite Demonstrate evidence of production of quality deliverables Demonstrate understanding of Irish Healthcare system Business Competencies: Excellent written and oral communication skills Excellent teamwork and interpersonal skills.
Proven ability to organise work with an organized manner Self-starter with a willingness to take responsibility The ability to interact with key stakeholders in a professional manner *This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role* Unijobs is an equal opportunities employer Skills: administration HR Office 365 Word Excel Power Point MS Office Suite