Join to apply for the HR & Office Administrator role at Hibernia College
Join to apply for the HR & Office Administrator role at Hibernia College
Overview
A leader in career education since 2000, Hibernia College is Ireland's ?rst accredited blended learning third-level institution. The College has grown rapidly in scale, strength and stature since its foundation and specialises in the delivery of programmes up to level 9 NFQ with particular focus in professional education, including initial teacher and nurse education programmes. A n established leader in pioneering new education technologies, Hibernia College embrac es change in the ever-evolving world of education, ensuring students receive best practice, real-time learning throughout its curricula with access to outstanding faculty and innovative technology.
Position: HR & Office Administrator
Contract: Part- time
Reports to: HR Business Partner
Location: Hybrid
Overview
A leader in career education since 2000, Hibernia College is Ireland's ?rst accredited blended learning third-level institution. The College has grown rapidly in scale, strength and stature since its foundation and specialises in the delivery of programmes up to level 9 NFQ with particular focus in professional education, including initial teacher and nurse education programmes. A n established leader in pioneering new education technologies, Hibernia College embrac es change in the ever-evolving world of education, ensuring students receive best practice, real-time learning throughout its curricula with access to outstanding faculty and innovative technology.
Job Purpose
The HR & Office Administrator will provide administrative support across key HR functions, including maintaining records, supporting recruitment and onboarding, assisting with payroll and employee queries, and helping ensure smooth day-to-day HR operations.
Key Responsibilities
* Maintain and regularly update the HRIS system and employee files
* Support the recruitment process, including posting job ads, screening CVs, scheduling interviews, and drafting employment contracts
* Coordinate and deliver inductions for new starters
* Prepare HR-related documentation for employees (e.g. confirmation letters, reference letters)
* Respond to HR-related queries and escalate to the HR Business Partner as needed
* Assist with reviewing and updating HR policies, procedures, and the employee handbook
* Support payroll by accurately recording employment changes (e.g. starters, leavers, leave)
* Maintain expense records and ensure accurate tracking
* Support employee offboarding processes
* Provide guidance and support to employees with work permit applications
* Monitor the careers inbox and respond to queries appropriately
* Support additional tasks as needed, such as providing reception cover or ad hoc administrative support
Requirements & Qualifications:
* Previous HR or recruitment experience is beneficial
* Qualification in Human Resources or a related field is desirable
* Strong proficiency in IT systems, including Excel, Word, and PowerPoint
* Excellent attention to detail with strong organisational skills
* Exceptional interpersonal and stakeholder management abilities
* Clear and professional communication skills, both written and verbal
* Strong analytical thinking and problem-solving capabilities
* Ability to work collaboratively across teams and departments
* Proactive and self-motivated, with a focus on continuous improvement
This is a part-time contract, ideally 5 mornings per week. Please apply by 18th August 2025.
To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Human Resources
* Industries
Human Resources Services
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