Posted: Oct 29, 2025
PT Copywriter - Grant Compliance Resource Guides
SRO Software Ltd - Dunboyne, Meath
business_center Contractor
Salary: $100.00 Hourly
Application Deadline: Oct 29, 2025
Private Industry
About ProcurementExpress
ProcurementExpress is AI-powered audit readiness software for federally funded organizations (nonprofits, local governments, higher education institutions, and tribal entities). Our platform updates compliance rules daily from the latest CFR, helping 764+ organizations manage $3B+ in funding with zero audit failures.
Our Mission: Transform audit preparation from 3 weeks of manual work to 4 hours of automated readiness.
Position Overview
We're seeking an experienced B2B/SaaS copywriter to create educational resource guides for grant compliance professionals. These guides will serve as lead magnets, SEO content, and trust-building assets for finance directors and compliance officers managing federal grants.
Project Duration: 4 guides initially, with potential for ongoing content partnership
What You'll Write
Resource Guides (4 Initial Pieces)
* Complete Guide to 2 CFR 200 Procurement Standards (15-minute read, ~3,500 words)
* Federal procurement requirements and thresholds
* Micro-purchases, simplified acquisition, sealed bidding
* Best practices and common pitfalls
* Single Audit Preparation Checklist (10-minute read, ~2,500 words)
* Step-by-step preparation for organizations approaching $750K federal funding
* Documentation requirements
* Timeline and submission process
* Budget Management for Multi-Grant Organizations (12-minute read, ~3,000 words)
* Tracking spending across federal, state, and foundation funding
* Cost allocation strategies
* Budget vs. actual monitoring
* Vendor Verification & Compliance (8-minute read, ~2,000 words)
* How to verify suppliers aren't debarred
* registration and search process
* Maintaining compliant vendor relationships
Target Audience
You'll Be Writing For Five Distinct Segments
* Audit-Weary Organizations - Have received findings in previous audits, need to prevent recurrence
* Multi-Source Funded - Manage federal + state + foundation grants simultaneously
* Single Audit Triggers - Just hit $1M federal funding threshold, facing first Single Audit
* Lean Finance Teams - 2-3 person finance departments, resource-constrained
* Volatile Funding - Concerned about regulatory changes and Executive Orders
Common Reader Profile
* Finance Director, Grants Manager, or Executive Director at a nonprofit/government entity
* Managing compliance without dedicated compliance staff
* Stressed about audit findings and questioned costs
* Looking for practical, actionable guidance
* May not have formal accounting background
Writing Requirements
Style & Tone
* Professional but approachable - You're a trusted advisor, not a textbook
* Benefit-focused - Emphasize "how this helps you" over "what this is"
* Confidence-building - Readers are often overwhelmed; guide them step-by-step
* Conversational clarity - Technical topics explained simply
Technical Specifications
* Reading Level: 5th-7th grade (Hemingway score 6-7)
* Sentence Structure: Short sentences and paragraphs
* Voice: Active voice throughout
* Jargon: Only use industry-standard terms (2 CFR 200, Single Audit, )
* Numbers: Specific and concrete ("$10,000 threshold" not "low amounts")
Content Structure
* Scannable: Use headers, bullet points, numbered lists
* Actionable: Every section should have clear takeaways
* Example-driven: Include real-world scenarios and common situations
* SEO-optimized: Natural keyword integration (we'll provide target keywords)
Brand Voice Guidelines
* Use customer language: "contracts" for government funding, "grants" for foundation funding
* Include specific proof points: "764+ organizations", "$85,000 average savings", "Zero overruns"
* Avoid: Hyperbole, vague claims, marketing fluff
* Embrace: Data, specificity, practical advice
What We're Looking For
Required Experience
* 3+ years writing B2B SaaS, fintech, or compliance-focused content
* Portfolio demonstrating ability to explain complex topics clearly
* Experience writing long-form educational content (2,000+ words)
* SEO writing experience with natural keyword integration
* Ability to research technical topics and distill insights
Bonus Qualifications
* Background in nonprofit, government contracting, or grant management
* Familiarity with federal compliance regulations (2 CFR 200, FAR, Single Audit)
* Experience writing lead magnets that convert
* Knowledge of accounting or financial management
* Previous work with audit/compliance software companies
Skills & Attributes
* Research prowess - Can quickly understand technical federal regulations
* Interviewing ability - Comfortable interviewing subject matter experts
* Clarity - Simplify complexity without dumbing down
* Empathy - Understand reader pain points and anxieties
* Deadline-oriented - Deliver on schedule without sacrificing quality
Our Process
* Kickoff (Week 1)
* Review guide outline and target keywords
* Interview with ProcurementExpress compliance expert min)
* Access to product for hands-on understanding
* Review of existing customer questions/pain points
2. First Draft (Week 2-3)
* Submit complete draft with research sources cited
* Include suggestions for visuals/diagrams
* Note any questions or areas needing SME review
* Revision (Week 4)
* Incorporate feedback from compliance team
* Refine for clarity and readability (Hemingway score check)
* Final polish and SEO optimization
* Final Delivery
* Final copy in Google Docs with comments enabled
* Suggested meta description and title tags
* List of related topics for internal linking
Timeline per guide: 3-4 weeks from kickoff to final delivery
What We Provide
* Detailed brief with target audience, keywords, and learning objectives
* Access to compliance expert for interviews and fact-checking
* Customer quotes and real-world examples
* Competitor content for reference (what to differentiate from)
* Brand guidelines and voice documentation
* Feedback within 48 hours of submission
Compensation & Terms
* Per-guide rate: $1,500-2,500 (based on length and complexity)
* Payment schedule: 50% upon first draft submission, 50% upon final approval
* Rights: ProcurementExpress retains full rights; you may include in portfolio with credit
* Revisions: Up to 2 rounds included; additional rounds billed at 50% of hourly rate
* Kill fee: 25% if project is cancelled after kickoff
How to Apply
Please Submit
* Cover letter (max 300 words) addressing:
* Why you're interested in writing about grant compliance
* Your approach to making technical topics accessible
* Which of the 4 guides you're most excited to write and why
* Portfolio (3-5 relevant samples):
* At least one long-form educational piece (2,000+ words)
* At least one B2B/SaaS or compliance-related piece
* Ideally: content written for finance/operations professionals
* Writing test (optional but encouraged):
* Write the opening 300 words for "Single Audit Preparation Checklist"
* Target reader: Nonprofit finance director, organization just hit $1M federal funding
* Include: Hook, why this matters, what they'll learn
* Availability:
* When can you start?
* Can you commit to 3-4 week timeline per guide?
Questions?
We're happy to answer questions about the role, guides, or our audience. Email with "Question - Copywriter Role" in the subject line.
ProcurementExpress is committed to building a diverse team. We encourage applications from candidates of all backgrounds, particularly those with lived experience in nonprofit, government, or grant-funded organizations.
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