Great River Golf Club - Event Coordinator & Communication
To assist with the coordination of all events, conferences, and meetings. Responsible for planning, coordinating, publicizing, and implementing golf club and banquet events. Be committed to provide a memorable event for every Great River Golf Club guest; ensure our guests the finest hospitality experience.
* Assist with planning and organizing all details for special events, weddings, banquets, and golf outings to members, corporate clients, and the general public.
* Create catering quotes, distribute event contracts, and oversee the event with the assistance of the Event team.
* Ensure proper billing and charges are processed for each event.
* Be fully knowledgeable of the restaurant menu and amenities to generate additional revenue through up-selling prior to and/or during outings/events.
* Interact daily with members and act as an ambassador within the club, fostering relationships with members, individuals, and corporations who book events to maintain a catalogue of repeat business while prospecting for new events and potential members.
* Assist Event Team with client phone calls, site tours, final meetings, bridal concierge, final tastings, and telephone solicitations.
* Coordinate wedding rehearsals and "Day of Coordination".
* Facilitate internal communication between event and food & beverage departments.
* Strong emphasis on social media and other marketing efforts to promote events at Great River.
* Be an important part of our team: willing to help other team members whether it’s with client knowledge, potential new leads, or new sales tactics.
* Maintain a positive attitude and work well under pressure.
* Exhibit excellent communication and interpersonal skills.
* Able to deliver high-quality work while being unsupervised. Good telephone speaking and listening abilities.
* Exhibit exceptional communication skills. Get along well with others, demonstrate flexibility and patience; possess an interest in people.
* Attention to cleanliness and safety.
* Perform other duties as assigned; including helping in other areas of the club (i.e., Pro Shop, Office, etc.).
Knowledge, Skills, Abilities, & Other Attributes
* Bachelor’s Degree preferred.
* Strong passion to design, plan, and deliver the best event experience for every guest.
* Ability to meet deadlines and communicate effectively among departments.
* Possess excellent organizational, writing, interpersonal, and communication skills with meticulous attention to detail.
* Understand working within a budget, the importance of confidentiality, and the value of excellent customer and member service.
* Experience with web communications, publishing, usability, and/or social media is a plus.
* Experience with Adobe Creative Suite (InDesign, Photo Shop) is a plus.
* Fluent in Microsoft Office programs.
* Friendly and welcoming customer service.
Unusual Working Conditions
* Flexibility and ability to work extended or irregular hours to include nights, weekends, and holidays.
* Ability to be on your feet for long, extended hours.
* Weekend hours are a must, especially during the peak seasons.
This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.
Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.
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