Conveyancing Assistant Vacancy
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This reputable law firm in County Antrim seeks a highly skilled Property/Conveyancing assistant to join their busy team. The successful candidate will have the opportunity to work within a professional and supportive environment, offering clear scope for career progression.
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Main Responsibilities:
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* Provide comprehensive PA and secretarial support to the Conveyancing team, ensuring seamless communication and task management.
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* Prepare, type, and process correspondence and legal documentation via digital dictation.
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* Manage client files, both paper and electronic, maintaining accurate records and confidentiality.
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* Coordinate filing, archiving, photocopying, and scanning of documents, adhering to strict protocols.
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* Handle incoming and outgoing calls professionally, providing excellent customer service.
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* Liaise with clients via telephone and email, delivering exceptional client care and resolving queries efficiently.
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* Schedule meetings, conference calls, and seminars for Partners, utilizing diary management skills effectively.
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* Co-ordinate travel arrangements, including transport and accommodation.
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* Support other team members, providing ad-hoc administrative assistance as required.
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Essential Skills and Qualifications:
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* Prior conveyancing experience is essential for this role.
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* Fast and accurate typing skills are necessary for preparing documents.
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* Strong IT skills, particularly in Microsoft Word and Excel, are required.
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* Excellent written and verbal communication skills are vital for effective client interaction.
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* Strong organisational ability, with high attention to detail, is necessary for managing multiple tasks.
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* The ability to prioritise workload, meet deadlines, and work on own initiative is crucial.
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* A professional, flexible, and adaptable approach, combined with a strong team ethic, is essential for success in this role.
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* Discretion when handling confidential information is mandatory.
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