Direct message the job poster from HERO Recruitment
Contracting Recruitment Consultant @ HERO Recruitment
FACILITIES COORDINATOR
Location: Dublin, Ireland
An exciting opportunity has arisen for a motivated Facilities Coordinator to join a dynamic team.
Dublin offers a unique blend of thriving professional opportunities, cultural richness, and a high quality of life, making it a standout destination to live and work.
ROLE PURPOSE
The Facilities Coordinator is responsible for supporting the smooth daily operation of building services, including vendor oversight, financial processes, maintenance coordination, health and safety, and administrative tasks. This individual acts as a critical link between internal teams, service providers, and on-site staff, ensuring all services are delivered to a high standard.
KEY RESPONSIBILITIES
Client & Stakeholder Management
* Provide high-quality customer service to meet and exceed client expectations.
* Act as a point of contact for all facilities-related concerns and requests.
* Assist in managing site contractors to ensure performance meets required standards.
* Support the procurement of services, supplies, and maintenance as needed.
Finance Management
* Assist with purchase order creation, tracking, and processing.
* Ensure financial processes are completed accurately and in a timely manner.
* Manage vendor invoicing and good receipting to support finance reporting.
Health & Safety Management
* Conduct regular audits and inspections to ensure compliance with safety standards.
* Assist in implementing safety procedures and emergency protocols when necessary.
Site Operations Management
* Support site inspections to maintain operational standards and service quality.
* Maintain facility cleanliness, readiness, and functionality at all times.
* Contribute to cost-saving initiatives and continuous improvement measures.
* Support the delivery of property risk management strategies and continuity planning.
* Follow escalation procedures and adhere to compliance standards.
* Contribute to the achievement of agreed service levels and key performance indicators.
IDEAL CANDIDATE PROFILE
Experience & Technical Skills
* Background in facilities, property, or hospitality management (preferred).
* Knowledge of purchase order and invoice management (experience with systems like SAP or JDE is beneficial).
* Strong MS Excel and Outlook proficiency.
* Familiarity with M&E systems, CRAC, BMS, fire and HVAC systems is advantageous.
* Experience in an administrative role with a high level of attention to detail.
Key Attributes
* Confident, self-motivated, and energetic.
* Excellent verbal and written communication skills.
* Strong organisational skills with the ability to multitask effectively.
* Able to remain calm and productive under pressure.
* A team player with a flexible, proactive approach to problem-solving.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Contract
Job function
* Job function
Management and Finance
* Industries
Financial Services and Government Administration
Referrals increase your chances of interviewing at HERO Recruitment by 2x
Get notified about new Facilities Coordinator jobs in Dublin, County Dublin, Ireland.
Dublin, County Dublin, Ireland 2 months ago
Dublin 8, County Dublin, Ireland 3 weeks ago
Dublin 1, County Dublin, Ireland 1 month ago
Dublin, County Dublin, Ireland 1 week ago
Dublin, County Dublin, Ireland 2 weeks ago
Dublin, County Dublin, Ireland 2 weeks ago
Facilities and Property Manager Dublin 22
Dublin, County Dublin, Ireland 2 days ago
Dublin, County Dublin, Ireland 1 week ago
Dublin, County Dublin, Ireland 1 week ago
Dublin, County Dublin, Ireland 1 week ago
Dublin, County Dublin, Ireland 3 weeks ago
Dublin, County Dublin, Ireland 3 months ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr