Duties and Responsibilities The National Transport Authority wishes to assemble a panel of suitably qualified and experienced HR professionals to join a busy and dynamic HR team to support a fast-paced growing organisation. The successful candidates will have demonstrable broad experience across all areas of HR with suitable recent experience working in a busy HR team. The successful individuals must have excellent communication and influencing skills, the ability to prioritise and manage a busy workload with conflicting deadlines and must possess very strong attention to detail. Below is a sample list of what is required of a Senior HR Executive. Every HR team member is trained in all areas of HR within the team and will then be given their own areas of responsibility to manage. There is one immediate vacancy available. Compensation and Benefits Lead on payroll inputs from HR to the Payroll team including new joiners, increment management, public sector pay increases, deductions and benefit administration, attending weekly payroll/HR meetings Manage the administration of the NTA pension schemes, Purchases and Transfers, and annual benefit statements Lead the annual Single Pension Scheme data bank upload Oversee all employee queries on compensation and benefits Provide information and training to employees on NTA pension schemes Manage internal and external audit activity for the department Prepare associated reports and data analytics for the Head of HR and Executive Team Update and manage standard operating procedures and policies Leave Management Manage all applications for statutory and non-statutory leave types Monitor and manage the Authoritys sick leave and absence management processes Manage the flexi-leave system ensuring compliance Manage the Leave System Clockwise including liaising with the system provider and internal IT when required Ensure payroll is notified of any changes as required in a timely manner Prepare associated reports and data analytics for the Head of HR and Executive Team Update and manage standard operating procedures and policies Manage the leave mailbox Employee Relations Lead on employee relations issues as required. Support and guide managers and staff through problem solving procedures and policies Update policies and standard operating procedures Prepare reports and data analytics for the Head of HR and Executive Team as required Recruitment and Onboarding Support the recruitment process through all stages from drafting role specs and providing administrative support to chairing recruitment selection panels. Support the onboarding process for all incoming personnel ensuring full compliance with our procedures. Conduct the fortnightly induction process for all incoming personnel Gather feedback on recruitment and develop reporting to support continuous improvement and best practice. Prepare associated reports and data analytics for the Head of HR and Executive Team. Support on the recruitment mailbox Performance Management and Development Support managers and employees through the probation process for all new employees of the Authority, ensuring full compliance with the procedures. Drive the Performance Management and Development process (PMAD) for all employees of the Authority ensuring compliance targets are achieved. Deliver training on PMAD to both employees and managers and provide ongoing support to achieve full compliance. Provide training and support to managers and employees on the Performance Improvement Plan (PIP) process Extract the learning and development requirements from the PMAD process to ensure there is a development plan for every employee. Continuously improve and update the PMAD process inline with best practice and the needs of the organisation Prepare associated reports and data analytics for the Head of HR and Executive Team Policies and Procedures Promote, update and review all HR policies and procedures in line with best practice and ensuring compliance with legislation and Circulars Provide guidance and support in line with prevailing legislation, Circulars and policy to line managers and employees in the Authority. Develop and deliver training on policies and procedures on a regular schedule to employees and management Monitor the effectiveness of current policies, guidelines and procedures, recommending improvements where appropriate including compliance with new legislation and Circulars. Ensure the full suite of HR policies and procedures is kept up to date and reviewed annually or as required. Data Protection Manage Data Protection for the section ensuring compliance with GDPR regulations Manage and update the Data Protection Unit Guidelines Manage and update the Business Unit Retention Policy, and oversee the archival and deletion of HR records in line with same Responsible for drafting Privacy Impact Assessments (PIA) for HR and liaising with the relevant data controllers and processors Manage Data Subject Access Requests (DSAR) for the business unit Act as HR Data Champion on the NTA GDPR Working Group. Prepare reports for the Head of HR Workforce Planning Assist the Head of HR with headcount planning to ensure the Authority has the right people in place to deliver on the NTA programme of work. Support the business units with the development and implementation of succession planning. Data Analytics and Reporting Draft reports for the Head of HR and the Executive team as required Contribute to the continuous improvement of HR support services across the organisation by using data analytics to identify improvement opportunities in all areas Produce weekly, monthly and ad hoc management information reports for the Head of HR and Senior Management, including but not limited to EDI, headcount, recruitment, salary, and absence Operations Manage the HR mailbox to ensure timely responses to queries Ensure all personnel files are maintained and up to date in the HRIS Strandum Manage the purchase orders for HR related vendors to ensure timely payments and avoid late payment penalties. Conduct exit interviews with outgoing employees on their experiences within the Authority with a view to continuous improvement. Any other duties as delegated by the Head of Human Resources. Note:The functions and responsibilities initially assigned to the positions are based on the current organisational requirements and may be changed from time to time. The persons appointed require the flexibility to fulfil other roles and responsibilities at a similar level within the Authority. Essential Criteria Please note: In order to satisfy the shortlisting panel that you meet these criteria you must explicitly reference how you meet same in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages. Each candidate must meet the following requirements at the time of the competition closing: Hold a minimum of an NFQ Level 7 in Human Resources, Business, Law or equivalent; Have minimum of four years recent satisfactory experience working in a busy HR department across all areas of HR; Have demonstrable recent satisfactory experience in Compensation and Benefits; Have demonstrable recent satisfactory experience in Absence Management; Have demonstrable recent satisfactory experience in Employee Relations; Ability to prioritise and manage a busy workload with conflicting deadlines; Excellent communication skills both written and oral with good report writing skills; Advanced Microsoft skills Word, PowerPoint, Excel and Teams, with an aptitude for new systems; Strong attention to detail; and CIPD qualified. Desirable Criteria Please note: Should further shortlisting be required after essential criteria above, a selection of the following may be assessed. The ideal candidate will also: Demonstrable experience in Performance Management; Demonstrable experience in the administration of Data Protection for a HR department; Demonstrable experience recruitment and interviewing; Experience with HR systems, preferably Strandum; and Experience of public sector HR policies, procedures and circulars. Skills: Encourages open and constructive discussions Provides clear information and advice Upholds high standards of honesty