Job Description
An Experienced Document Controller is sought by John Sisk and Son to join our team based in the Midlands.
The successful candidate will be responsible for managing the Project Document Management system and digital field tools, implementing information management strategies and providing training and support to project teams and end users.
Main Responsibilities
1. Training and Support: Manage and host VFP and FV training sessions for new users within the project team, either with groups or on an individual basis.
2. Support and Coaching: Act as the main point of contact for support and coaching of project users of VFP and FV, including third parties such as client teams, designers, and subcontractors.
3. File Naming Protocols: Develop project file naming protocols with the information systems manager and project team, in line with DPD protocols.
4. Workflows: Develop workflows alongside ISM, manage throughout the project lifecycle, and coordinate with the project team, following DPD procedures.
5. DFT Configuration: Create forms, tasks, etc., on DFT (FV) according to DPD procedures and site requirements.
6. Change Control Processes: Configure and implement change control processes within the CDE.
7. Document Validation: Validate, check, and curate all incoming and outgoing project documentation to the CDE, including receipt, classification, verification, registry, distribution, and retrieval.
8. Status Reports: Configure and prepare status reports on workflows, sample submissions, TQs, RFIs, and other reportable data.
9. Distribution Matrices: Prepare and configure distribution matrices in compliance with project requirements.
10. Central Site Files: Establish and maintain central site files, uncontrolled drawings, and registers.
11. Collation of Files: Collate operation and maintenance, health and safety, quality, environmental, and BCAR files.
12. Team Engagement: Attend meetings to engage with the team and stakeholders.
Key Requirements
1. Project Experience: Experience working on projects with large volumes of data and information from various sources.
2. CDE and DFT Platforms: Advanced experience with a CDE and DFT platforms.
3. Communication Skills: Ability to effectively communicate and educate stakeholders on DPD protocols, ensuring strict adherence.
4. Design Teams: Experience working with multidisciplinary design teams and client teams.
5. Supply Chain: Experience dealing with subcontractors and the wider supply chain.
6. Naming Conventions: Understanding of naming conventions according to ISO 19650.
Desirable Qualifications
1. Microsoft Office Suite: Advanced user of Microsoft Office suite.
2. Standards Knowledge: Understanding of BS 1192, PAS 1192, or ISO 19650 standards.
3. VFP and FV: Advanced user of VFP and FV or similar platforms.
About Us
* John Sisk and Son is a leading construction company.
* We offer a competitive salary, 26+ days annual leave, and an excellent benefits package.
* We are committed to diversity and encourage candidates from underrepresented backgrounds to apply.
We offer work with purpose, work-life balance, career growth, and a supportive environment. Our Internal Recruitment Team handles all vacancies directly.