Forvis Mazars
Grow. Belong. Impact.
Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1000 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 40,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.
Why join us
Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.
The Position
We are seeking a part-time receptionist to join our growing team. As our firm expands, we need someone who can provide a warm and professional first point of contact for clients and visitors. The role involves managing incoming calls, scheduling appointments, and supporting day-to-day administrative tasks.
Key Responsibilities
* Greet clients and visitors, contact relevant person or take message if required
* Manage incoming calls, connect calls to relevant person and take detailed messages if necessary
* Open, stamp & sort all incoming post and ensure distribution to each department
* Monitor outgoing post, ensure items are franked and that registered post is labelled correctly
* Managing the boardroom, meeting rooms and client facing areas
* Manage the electronic diaries and bookings for boardroom and meeting rooms
* Prepare teas & coffees for boardroom and meeting rooms and ensure that rooms are kept tidy
* Order catering for meetings and events – act as point of contact
* Order office stationery supplies and monitor stock levels on a regular basis
* Other ad hoc duties as required in supporting the firm
Ideal Candidate
* Previous reception experience is essential
* Ability to confidently communicate with clients at all levels
* Excellent professional etiquette and helpful attitude
* Client service orientation/ customer service skills
* Excellent communicator and team player
* Self- motivated
* Excellent organisational skills
* Ability to adapt to a fast paced, hands-on environment
* MS Office and switch board experience
Don't wait. Act.
Please Note: Forvis Mazars is an Equal Opportunities Employer. In applying for a role with us, you consent that Forvis Mazars will process your personal data for the purpose of handling your application. Forvis Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Forvis Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.