Administration & Accounts Assistant – Maternity Cover
Are you energetic in your work? A quick learner with excellent attention to detail? We're looking for a highly organised and professional Administration & Accounts Assistant with a positive, can-do attitude.
About us
Horizen, headquartered in Claremorris, has two business divisions: a cutting-edge warehousing & fulfilment centre responsible for despatching clients' orders to Ireland, Europe, USA and beyond and a medical supply division where we supply medical consumables to nursing homes and pharmacies. We're a people-first business, striving to support local charities, sports teams and projects that benefit our staff and communities.
The Role
Horizen is seeking a highly organised and professional Administration & Accounts Assistant for an immediate start at our Claremorris HQ. This is a fixed-term contract to cover Maternity Leave, however, for the right candidate, there may be an opportunity for a more permanent role following this contract, however this is not guaranteed.
The successful candidate will play a key role in the day-to-day running of office operations ensuring that all duties are completed in a clear, methodical and timely manner.
Administration Responsibilities
* Communication: Manage and deal with all incoming calls, emails, and correspondence from customers, suppliers & couriers.
* Couriers: Act as main point of contact for couriers. Make daily courier bookings and associated administrative duties. Deal with courier disputes.
* Warehouse: Collate and assign orders for warehouse staff and work closely with them to ensure timely despatch of all orders.
* Medical Orders: Receive and enter medical orders and produce picking notes for warehouse
Accounts Responsibilities
* Sales Invoicing: Raise sales invoices on accounting package in accordance with deadlines
* Credit Control: Keep an eye on client accounts and chase slow accounts each month.
* Supplier Invoices: Check and enter supplier invoices,
* Queries: Resolution of queries with both customers and suppliers.
* Incoming Payments: Enter and assign daily incoming payments.
* Month End: Carry out month end accounting process.
The Person
The successful candidate should be excited by the prospect of joining a small-team environment, be a quick learner and have the following attributes
* Experience: At least 3 years of experience in a similar role
* Accuracy: Highly organised individual with exceptional attention to detail.
* IT: Proficient with Microsoft 365 apps and other online systems.
* Problem Solving: Ability to think outside the box to resolve issues in an efficient and cost-efficient manner.
* Accounts: Knowledge of ERP/accounts system essential (SAP Business One/Enterpryze experience desirable)
* Motivation: A pro-active individual with the ability to work independently as well as part of a small team.
* Positive Attitude: Confident, polite and client-focused approach.
The Benefits
We think creating a workplace where our people can be at their best is about action, not words.
Every team member benefits from:
* Set working hours: 8am – 5pm Monday to Thursday with a 4pm finish on Fridays.
* No weekend work: To support work/ life balance, family time and wellness.
* Fairness and equality: Our workplace is a non-discriminatory environment. Full stop.
* Great training opportunities: We're proud to support colleagues' career development.
How do we know our ethos is working? Because our consistently low employee turnover shows we have created a place where people want to work and can enjoy their work.
Is this role for you?
If you think you're the perfect fit for this opportunity, we want to hear from you.
Job Type: Specified-purpose
Contract length: 8 months
Pay: €570.00-€770.00 per week
Work Location: In person