HR Administrator & Office Manager page is loaded
HR Administrator & Office Manager
Apply locations Dublin, Ireland time type Full time posted on Posted 11 Days Ago job requisition id JR1579
Job Description
The team is looking for a detail-oriented and self-motivated HR Administrator & Office Manager for our Dublin office on a fixed term contract of 12 months.
This role will support the management team and HR team in the following key tasks:
- Coordination of the recruitment process – communicating with various parties including recruiters and university careers offices, screening CVs, coordinating interviews, preparing job descriptions, follow up with candidates, keeping databases updated.
- Preparation of contracts of employment for new hires ensuring all paperwork is completed and returned appropriately.
- Co-ordinate student placements.
- Ensure leavers paperwork is completed appropriately.
- Draft employee references and probation letters.
- Maintenance of HR records – including management of annual leave in Workday.
- Manage ad-hoc employee related queries
- Draft education agreements and ensure learning and development records are kept up to date.
- Manage staff travel booking in Egencia.
- Maintain all office services, operations and procedures.
- Manage office utilities and stock orders/upkeep.
- Point of contact for all office building issues with landlord, agents and building management.
- Maintaining all office filing, archiving and shredding.
- Maintaining all First aid, Fire & Safety records, assessments and necessary certifications.
- Oversight of facilities and meeting room management including facilitation of meetings.
- Ensure we are compliant and up to date with liability and office insurances.
- Calendar management of key senior management – booking meetings, arranging diaries/schedules etc.
- Assist with deliveries/couriers: answering the door, signing and distribution; occasional post /mail pick up.
Requirements
- Under-Graduate degree or equivalent.
- 2+ years' experience in a HR admin/Facility Management role.
- Strong inter-personal skills and ability to communicate effectively.
- Strong Proficiency in Microsoft Suite.
- Proficiency with Workday an advantage.
- Highly organized and able to work autonomously.
Contact Information
If you are interested in becoming an integral part of a successful alternative investment management team in an international, multicultural working environment we will be pleased to get to know you soon.
For further information please contact us.
Stephen Dunphy
Human Resources
LGT Capital Partners (Ireland) Ltd.
Contact:
+353 1 264 8652
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