Full time or part time opportunity
About Us
Adigens Health ) is a consultancy dedicated to providing strategic and scientific support to life science companies. Our mission is to tackle complex challenges with tailored solutions that enable our clients to innovate and thrive in the rapidly evolving healthcare landscape.
As a growing company, we are looking for a highly organised and proactive Administrative Coordinator & Project Assistant to help keep our operations running smoothly while also supporting client project management tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is looking for a mix of administrative and project-related responsibilities.
Role Overview
The Administrative Coordinator & Project Assistant will play a crucial role in ensuring the efficiency of both internal operations and client-facing projects. You will support scheduling, communications, document management, and basic project tracking, working closely with senior team members and clients.
This is an excellent opportunity for a detail-oriented and adaptable professional who enjoys managing multiple tasks, streamlining processes, and taking ownership of operational and project-related responsibilities.
Key Responsibilities
Administrative Support
* Manage scheduling and coordination of internal and client meetings, ensuring alignment across time zones.
* Handle email correspondence and maintain organized records of key communications.
* Assist with the preparation and formatting of documents, reports, and presentations.
* Maintain organized filing systems for internal and client-related documentation.
* Support invoicing, expense tracking, and basic financial administrative tasks as needed.
Project Assistance
* Track key project milestones, deliverables, and deadlines, ensuring that tasks stay on schedule.
* Assist in preparing project materials, including agendas, summaries, and status updates.
* Coordinate communications between team members and clients to facilitate smooth project execution.
* Maintain simple project tracking tools (e.g., spreadsheets, task management software) to ensure visibility into project progress.
* Conduct light research or data gathering to support ongoing client initiatives.
Qualifications
Required Skills & Attributes
* Strong Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-moving environment.
* Attention to Detail: High level of accuracy in scheduling, documentation, and project tracking.
* Communication Skills: Clear and professional written and verbal communication.
* Proactive & Resourceful: Ability to anticipate needs, take initiative, and solve problems independently.
* Collaboration & Adaptability: Comfort working with senior-level stakeholders and adjusting to shifting priorities.
Preferred Experience
* 1-3 years of experience in an administrative, operations, or project coordination role.
* Experience in a consultancy, professional services, healthcare, or life sciences setting is a plus.
* Proficiency with tools like Microsoft Office, Google Workspace, and project management software (e.g., Asana, Trello, Notion).
* Basic familiarity with life sciences, healthcare, or biotech is beneficial but not required.
What We Offer
* Career Growth: Opportunity to take on increasing responsibility as the company scales.
* Dynamic Environment: Work directly with senior leaders and clients in a fast-paced startup.
* Flexibility: Remote or hybrid work with a focus on results and impact.
* Compensation: Competitive salary with potential for performance-based incentives.
How to Apply
If this sounds like the right opportunity for you, please send your CV and a brief cover letter to
Job Types: Full-time, Part-time
Pay: €30,000.00-€35,000.00 per year
Expected hours: 20 – 40 per week
Benefits:
* Company pension
* Private medical insurance
* Work from home
Work authorisation:
* Ireland (required)
Work Location: Remote