Now Hiring: Administrative Assistant
Location: Dublin, Ireland (5 days onsite)
Duration: 18 Months
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to the Clinical Development Team. This role is based onsite at our Dublin office and is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and is passionate about creating a productive and welcoming workplace.
Role Purpose:
To ensure service levels are delivered in line with site requirements while managing multiple priorities in a fast-paced environment. Exceptional communication skills, discretion, and a proactive mindset are key.
Major Accountabilities Include:
Act as the primary liaison for all facility-related matters, coordinating directly with building management.
Plan and execute events, meetings, VIP visits, and team-building initiatives.
Manage catering logistics and fulfill related service requests.
Uphold health and safety standards while ensuring the workspace remains clean, organized, and compliant.
Coordinate complex calendars, schedule meetings, and arrange international travel.
Draft, revise, and format correspondence, reports, presentations, and organizational charts.
Serve as a communication bridge between the leadership team and stakeholders.
Provide end-to-end support for leadership meetings, including agenda creation, minute-taking, and tracking follow-up actions.
Assist with expense reporting and monitor budget-related activities.
Oversee daily office operations, including supply inventory and vendor coordination.
Facilitate onboarding and offboarding processes.
Manage purchase order submissions and invoice receipt processing.
Maintain and regularly update distribution lists.
Coordinate global video and conference room bookings.
Support compliance-related activities, including audits and inspections.
Experience and Qualifications:
5–7 years administrative experience (intermediate to advanced level)
Proven experience in office management roles
Excellent written and verbal communication skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite
Ability to work independently and in teams
Cross-cultural experience is a plus
Key Competencies:
Digital & Technology Savvy
Operational Excellence
Organizational Savvy
Managing Change
Continuous Learning
Project Excellence
Being Resilient
Interested in joining a global leader in healthcare innovation?
Apply now or tag someone in Dublin who would be a great fit.
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