Job Overview:
We are seeking a reliable and proactive Receptionist/Administrator to join our property management team. The ideal candidate will provide essential administrative support and front-line customer service, ensuring smooth office operations. This role requires a professional with strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
* Reception Duties:
* Greet and assist tenants, visitors, and contractors in a friendly and professional manner.
* Manage incoming calls, emails, and inquiries, directing them to the appropriate team members.
* Maintain a tidy and welcoming reception area.
Administrative Support:
* Answer and direct phone calls, take messages, and handle routine inquiries.
* Schedule appointments, meetings, and property viewings for the property management team.
* Assist with tenant correspondence, including sending notices, reminders, and updates.
* Process maintenance requests and work orders and ensure timely follow-up.
* Maintain and update tenant records and lease files.
* Assist with preparing reports and basic office documentation.
* Perform general office tasks such as filing, photocopying, and data entry
Office Coordination:
* Ensure that office supplies are stocked and maintained.
* Assist with organizing property inspections, move-ins, and move-outs.
* Coordinate scheduling for building maintenance and service appointments.
* Support team members with various administrative and office management tasks as needed.
Requirements:
* Proven experience as a receptionist, administrative assistant, or in a similar role, ideally in property management or real estate.
* Excellent verbal and written communication skills.
* Strong organizational skills and attention to detail.
* Ability to handle multiple tasks simultaneously in a fast-paced environment.
* Professional demeanor and customer-focused attitude.
* Proficiency with office software (e.g., Microsoft Office Suite, and Sage beneficial).
* Experience with property management software (e.g., blockman, letman, Reapit) is a plus.
* Basic knowledge of property management processes or a willingness to learn.
Benefits:
* Competitive salary
* Performance related bonus
* Opportunities for career growth and development within the company.
If you are an organized, customer-focused individual with a positive attitude, we encourage you to apply and become part of our dedicated team in providing excellent service to our tenants and clients.
Job Types: Full-time, Permanent
Pay: From €26,500.00 per year
Experience:
* relevant: 1 year (preferred)
Language:
* English (required)
Work Location: In person