Job Summary
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We are seeking an experienced HR Administrator to join our team. As a valued member of the HR department, you will provide administrative support and ensure the smooth running of the department.
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Main Responsibilities
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1. Maintain and update employee records ensuring accuracy.
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2. Prepare contracts of employment for new starters.
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3. Process Garda Vetting, background checks, credential checks, reference checks and apply for work permits as required.
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4. Schedule employees for induction to their role.
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5. Be the first point of contact for HR-related queries.
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6. Evaluate these HR queries and escalate them to the HR Business Partner as necessary.
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7. Own employee files and ensure they are compliant with audit and legal standards.
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8. Prepare reports from the HRIS system, including starters and leavers, sick leave, headcount.
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9. Track and record changes to terms and conditions and update the HRIS and T&A system.
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10. Maintain the accuracy and currency of the HRIS and T&A system.
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11. File documents in a timely manner.
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12. Represent the HR department at interdepartmental meetings.
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13. Support data consolidation for audits and accreditation.
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14. Assist with payroll processing and verify records as required.
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15. Coordinate employee recognition programs and initiatives.
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16. Manage training records to ensure mandatory training is up-to-date and recorded in each employee's personnel file.
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17. Pursue other ad-hoc duties as needed.
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Requirements
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We are looking for an individual with a minimum of 2 years' experience working in a busy HR department. Relevant qualifications, such as CIPD certification or similar, are preferred.
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The ideal candidate will possess excellent organizational skills, a growth mindset, and the ability to work independently with integrity and confidentiality.
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A strong proficiency in MS Office applications, particularly Word, Teams, Outlook, and PowerPoint, is essential for presenting data in a visual and creative way.
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Exceptional interpersonal and communication skills, along with the ability to thrive in a fast-paced environment, are crucial for success in this role.
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Excellent attention to detail and the ability to work on own initiative are also essential.
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We celebrate diversity and are committed to creating an inclusive environment for all employees.
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We offer a total rewards program that is market competitive and provides opportunities for growth and development.
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Our benefits include:
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* Fully paid maternity and paternity leave for new parents.
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* Competitive pension plan.
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* Company-funded Death in Service Benefit.
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* Critical Illness cover for all employees up to age 66.
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* Rewards for performance that supports the goals and mission of our organization.
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* Enhanced annual leave.
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* Flexible working opportunities.
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* Opportunities for continued learning and career advancement.
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About Us
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We are a leading healthcare provider with a commitment to delivering people-focused care that's close to home. Our operations span multiple locations, and we offer a range of services, including hospital care, outpatient services, and sports medicine clinics.
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We have established a nationwide Concussion Network and a Global Technology Operation Centre.
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We value our employees and strive to create a supportive and inclusive work environment.
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Key Skills
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* HR Administration
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* Recruitment and Onboarding
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* Employee Records Management
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* HR Systems Management
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* Data Analysis and Reporting
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* Communication and Interpersonal Skills
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* Organizational and Time Management Skills
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* Integrity and Confidentiality
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* MS Office Applications
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Equal Opportunity Statement
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We are an equal opportunity employer and welcome applications from diverse candidates.
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We are committed to creating an inclusive environment that values and respects differences.
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