Executive Assistant, Office of the Directorate Operations Lead – CDB/Tallaght/Connolly Purpose of the Role: The Grade V Executive Assistant to Office of the Directorate Operations Lead – CDB/Tallaght/Connolly will provide comprehensive administrative and secretarial support to the assigned Executive portfolio and contribute to the effective and efficient operation of their respective Office.
This role requires excellent organisational skills, attention to detail, and the ability to work with discretion and professionalism.
The post holder will support diary management, meeting logistics, documentation, and correspondence, ensuring the relevant Executive / CD Triumvirate Lead's schedule runs smoothly.
Essential Criteria: Essential Criteria: · A minimum of 3 years' administrative experience in a busy office environment.
· A minimum of 1 years' current experience in a healthcare, public sector, or similar regulated environment, working in a senior administration role.
OR · A minimum of 1 years' current experience in a PA/EA role supporting an Executive/Board member.
Desirable Criteria: · Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI) in administration, business, or related field.
· Knowledge of administrative processes within the Irish health service (e.g., HSE, Department of Health).
· Experience supporting senior leaders or executives.
Personal Skills & Attributes · A passion for modern healthcare, supporting the Office of the CEO and / or CD Triumvirate Leads in the delivery of high quality care, encouraging a positive workplace environment and in keeping with CHI's values of child-centred, compassionate and progressive care.
· Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
· Strong organisational and time management skills with the ability to manage competing priorities effectively.
· Excellent communication skills, both written and verbal.
· Must have strong minute taking experience/WPM typing
· Proven experience in agenda creation; agenda actions management and follow up with relevant meeting owners.
· High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
· Proven ability to work as part of a team and on own initiative.
· Strong attention to detail and accuracy in all administrative tasks.
How to Apply and Informal Enquiries: Applications for this post must be accompanied by a cover letter, setting out relevant experience that illustrates how the essential criteria listed above is met.
The criterion for short listing is based on the requirements of the post, as outlined in the eligibility criteria.
* Please note that you must submit a cover letter with your CV, this forms part of your application and CV's will not be accepted without a detailed cover letter.
The closing date for submissions of CVs and cover letter is Monday 6th April **** at *****pm Applications must be completed through the advertised post on CHI.jobsby clicking 'Apply for Job'.
Applications will not be accepted through direct email or any other method.
For informal enquiries for this specialty/department, please contact ****** or ****** For other queries relating to this recruitment process, please contact Talent Acquisition Specialist – ****** PLEASE NOTE: CHI has transitioned to a process of a one commencement day per month for all new employees, CHI internal transfers and Secondments.
This update to our Onboarding process is aligned to changes in our monthly/fortnightly payroll and with the launch of our new corporate induction program.
This process enhancement ensures that we can thoroughly prepare for your arrival and facilitate a smooth transition in your onboarding journey.
It is important for you to note that if you do not have your pre-employments and mandatory training completed in time, your commencement date will be deferred to the next available date.
Below, you'll find the list of commencement dates for ****
· 8thJune
· 6thJuly
· 10thAugust
· 7thSeptember
· 5thOctober
· 2ndNovember
7thDecember