The Role / Location We are currently recruiting for an experienced Maintenance Administrator to join one of our successful and fast-paced departments.
Based on site at Clancy Quay, Islandbridge, Dublin 8, you will play a key role in supporting both the Facilities Manager and Maintenance Team.
This is role requires a proactive and highly organised individual to manage a wide range of administrative and operational duties.
You'll be integral to the smooth running of day-to-day operations, helping ensure the delivery of high-quality service across the development Key Responsibilities Facilities Support Includes: Monitor daily calls and emails, ensuring timely logging and response Prioritise and resolve requests, ensuring all relevant information is captured Gather client feedback and escalate issues as needed Manage paperwork, including physical and digital filing Review check sheets, log actions, assign tasks, and track completion Carry out general office and admin duties as required Assist with scheduling and coordination of Planned Preventative Maintenance (PPM) visits Support the Facilities Manager with updating reports and schedules Coordinate contractor activities on-site and ensure successful task completion Induct all contractors and issue work permits Request and manage RAMS for all works Assist with small projects and help coordinate internal events Maintenance Support Includes: Track and manage incoming maintenance requests Schedule and follow up on works Manage contractors and track work completion Handle key management processes Liaise with Savills Property Managers Assist with maintenance project management Carry out general and ad hoc duties as required Lettings Admin Support Includes: Produce leases and inventories Refresh and upload property adverts (e.g., Daft) Upload data to the Yardi system Conduct administrative audits Respond to tenant queries via email, phone, or in-person Coordinate tenant changeovers Set up and coordinate property viewings Liaise with on-site concierge Manage and maintain filing systems Issue maintenance instructions and track follow-up Administer amenity space bookings and usage Perform general administrative support duties Skills, Knowledge and Experience Previous Experience within an Helpdesk/Administration role is desirable IT literate - working knowledge of Microsoft Office Building Link Team oriented pro-active, open minded team player Highly organised with excellent attention to detail Strong Interpersonal and excellent written and verbal communication skills Excellent customer service skills whilst working under time pressure Adaptable - must possess the ability to work on own initiative Always demonstrate commitment and flexibility Multi-tasking skills and ability to work on a variety of items simultaneously Customer focus management style Excellent professionalism Excellent problem-solving skills Savills Ireland is an equal opportunity employer.
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent.
As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.