Job Opportunity
We are seeking a highly skilled and organized Front Office Coordinator to join our team. As the first point of contact for clients and visitors, this role plays a vital part in making a positive impression and ensuring a seamless experience.
Key Responsibilities:
* Greet clients and visitors with a professional and courteous manner
* Answer and direct phone calls using a multi-line telephone system
* Manage incoming and outgoing mail, packages, and deliveries
* Maintain a tidy and welcoming reception area
* Schedule and confirm client appointments
* Manage meeting room bookings and preparation
* Provide general administrative support to the team (filing, scanning, photocopying)
* Maintain confidentiality and discretion with sensitive client information
* Monitor and order office supplies as needed
* Assist with onboarding new clients and staff
* Manage the office's anti-money laundering obligations
* Arrange/assist with in-office events
* Support the wider functional teams – finance, people, marketing
* Maintain the partner's diary and timesheets
Requirements:
* Proven experience as a front office representative or similar role.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).