As a CBRE Workplace Events Coordinator, you will assist with the coordination and execution of events on our client site in Dublin 15.
What You’ll Do
Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
Work with client Event manager, vendors, and CBRE team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related items.
Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
Manage a small inventory of event supplies.
Coordinate master meeting and events calendar for small to medium‑size event spaces. Communicate events schedule with team and service providers.
Assist with post‑event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail.
Deliver own output by following defined procedures and processes under close supervision and guidance.
What You’ll Need
2 years+ of job‑related experience with facilities & events
Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
#J-18808-Ljbffr