About the Role
Quintas Capital is seeking a highly organised and professional Office Manager/Administrator to support the smooth day-to-day running of our office and provide administrative assistance across the business. This role requires excellent communication skills, a strong attention to detail, and the ability to create a welcoming and professional environment for clients and colleagues alike.
Key Responsibilities
Reception & Client Interaction
* Welcome and greet clients and visitors in a professional and friendly manner.
* Provide refreshments to guests and ensure their comfort during visits.
* Manage meeting room bookings, ensuring they are prepared and set up in advance.
* Coordinate scheduling through the office booking system.
General Office Management
* Ensure the office is well-stocked with essentials.
* Manage inventory and ordering of office supplies.
* Maintain communal spaces and meeting rooms to a clean and professional standard.
* Oversee kitchen upkeep, including dishwasher loading/unloading and general tidiness.
Communication & Administration
* Answer and redirect incoming calls appropriately.
* Monitor and respond to emails in shared inboxes.
* Handle incoming and outgoing post, couriers, and deliveries.
* Assist in scheduling internal and external meetings.
Support Functions
* Support client onboarding for the Quintas EIIS Fund 2025.
* Act as the first point of contact for general office queries.
* Provide administrative support to colleagues as required.
* Assist with marketing, events, and social media
* Liaise with suppliers, service providers, and building management to resolve operational matters.
Experience & Qualifications
* Minimum of 2–3 years' experience in a similar office management, administrative, or client-facing role.
* Strong organisational and multitasking skills with excellent attention to detail.
* Professional communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* HubSpot Marketing and CRM experience is desirable.
* Ability to work independently and as part of a collaborative team.
* QFA qualification is a distinct advantage but not essential.
What We Offer
* A professional, supportive, and collegial working environment.
* Exposure to the financial services sector and private capital markets.
* Competitive salary and benefits package, commensurate with experience.
* The opportunity to grow with a dynamic and ambitious firm.
Job Type: Full-time
Pay: €27,000.00-€41,274.20 per year
Benefits:
* Company events
* Company pension
* On-site parking
* Wellness program
Work Location: In person