Job Opportunity
We are seeking a highly organized and communicative professional to join our team as a Conference and Events Coordinator. This is an exciting opportunity to work in a fast-paced environment, selling and coordinating conferences, weddings, private dinners, lunches, and other private functions from the initial booking stage to the end of the specific event.
Key Responsibilities:
* Coordinate Conferences, Meetings, Seminars, Weddings, Exhibitions, Product Launches, Private Dining, and other private functions from the initial booking stage to the end of the specific event.
* Represent the Hotel at relevant events and showcases.
* Build and maintain relationships with a wide array of customers.
* Maximise revenue and guest satisfaction by responding to all Meetings & Events enquiries.
* Ensure own function operates within budget constraints.
* Negotiate food and beverage prices, function space, and hotel services within approved departmental guidelines.
* Manufacture and issue contracts and quotations in a timely manner.
* Plan, organise, and carry out site inspections and familiarisation trips as required.
* Plan and conduct pre-event and post-event meetings with clients.
* Supports the Sales teams in generating leads and referring business by analysing current business, denied business, and identifying potential new business through the office.
* Ensure all administration work is complete, follow up calls, issuing contracts, responding to information requests.
* Ensure appropriate billing, credit, and contract arrangements are made, in line with hotel policy, for all quotes, bookings, and contracts.
* Liaises with the Accounts Payable Department regarding credit issues.
* Assist in the preparation of the annual departmental operating budget and financial plans.
* Weekly reporting to include yearly forecasting.
* Monitor budget and upsell products and services while minimising waste to increase revenue.
Requirements:
* Ability to prioritise in a fast-paced environment.
* Team player.
* Proficiency in Opera and Hotel Systems.
* Accuracy and strong attention to detail.
* Flexibility in day-to-day job demands, remain focused when priorities and practices change.
Working Hours: Monday to Friday
Location: Galway, Ireland