Location: Dalkey, Dublin
Salary: Commensurate with experience
Type: Full-time, 5 days a week
About Us
Churches Estate Agent is a dynamic and well-established estate agency based in the heart of Dalkey, Dublin. We pride ourselves on providing exceptional, professional, and friendly service to our clients. We're looking for an enthusiastic and highly organised individual to be the backbone of our office, ensuring smooth operations and acting as the first point of contact for our valued clients.
The Role
This is a pivotal, hands-on role combining administrative and secretarial duties with significant team and office management responsibilities. You will be the essential support system for the entire agency, requiring a blend of superb administrative skills and strong leadership qualities.
Key Responsibilities
Office & Team Management:
* Supervise a small team of three active agents, carrying out regular tasks and also flexible creative work.
* Ability to handle online property and client contact management systems, after some training.
Help run the day-to-day operations of a busy office, ensuring a professional and efficient environment.
* Manage office supplies, equipment, and maintaing general appearance of the office.
* Maintain and organise physical and digital filing systems.
Communication & Interpersonal Skills:
* Act as the first point of contact for all incoming calls, emails, and office visitors.
* Display a friendly and receptive demeanour, building positive relationships with clients, colleagues, and external partners.
* Possess excellent interpersonal and communication skills (both written and verbal) to handle inquiries and correspondence professionally.
Administrative Support:
* Provide comprehensive secretarial support, including scheduling appointments, managing diaries for agents, and arranging viewings.
* Draft, format, and edit professional documents, letters, and reports.
* Be highly proficient in using essential office software, including Microsoft Office Suite (Word, Excel, Outlook) and Google Docs/Workspace for document creation, data management, and team collaboration.
* Bonus additional experience in design and presentation, using software such as Canva or Photoshop.
What We're Looking For
* Proven experience in an administrative, secretarial, or office management role, ideally but not exclusively within the property or professional services sector.
* Demonstrable ability to work successfully with a small team.
* Exceptional organisational skills and attention to detail.
* A proactive, can-do attitude with the ability to multitask and thrive in a fast-paced environment.
* A genuine desire to deliver excellent customer service, work with a fun but hardworking team in a small but busy office.
Our Dalkey office is a wonderful location with lots of nice local businesses and within walking distance to the DART station. We are looking for someone who would love to become a essential part in our growing company.
Job Types: Full-time, Permanent
Pay: From €13.50 per hour
Work Location: In person