Job Overview: We are seeking a skilled and organized Administrative Support Specialist to join our team. The ideal candidate will provide essential support services, ensuring seamless office operations. This role requires a professional with strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
* Reception Duties:
Greet and assist tenants, visitors, and contractors in a friendly and professional manner.
Manage incoming calls, emails, and inquiries, directing them to the appropriate team members.
Maintain a tidy and welcoming reception area.
* Administrative Support:
Answer and direct phone calls, take messages, and handle routine inquiries.
Schedule appointments, meetings, and property viewings for the property management team.
Assist with tenant correspondence, including sending notices, reminders, and updates.
* Office Coordination:
Ensure that office supplies are stocked and maintained.
Assist with organizing property inspections, move-ins, and move-outs.
Coordinate scheduling for building maintenance and service appointments.
Requirements:
Proven experience as an administrative assistant or in a similar role, ideally in property management or real estate.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to handle multiple tasks simultaneously in a fast-paced environment.