About you
Who Are You?
Want to be the organisational powerhouse that keeps everything running smoothly? Do you get excited about mastering complex calendars, creating efficient systems, and being the reliable backbone that enables teams to focus on their best work? As an Administrative Assistant, you'll coordinate critical operations while providing exceptional support to our leadership team. If you're ready to bring order to complexity and take ownership of seamless office operations, we want you on our team!
Who We Are?
We build software products that make a real difference for our customers at Openmind. Our team is passionate, fast-growing, and thrives on collaboration and innovation. We believe in trust, transparency, and empowering every team member to contribute to our success. Since our start, we've been committed to building great products with exceptional people - and that includes having world-class administrative support.
What You Will Be Doing as an Administrative Assistant?
You will serve as the organisational backbone of our Dublin office, ensuring seamless operations while providing critical calendar management and administrative support. Your role combines strategic coordination with hands-on execution to ensure our team can focus on doing their best work.
Responsible for:
* Managing complex executive calendars with precision, coordinating meetings, logistics, and ensuring optimal time management for the leadership team.
* Maintaining world-class office operations including supplies management, vendor coordination, and creating a productive workspace environment.
* Handling all travel arrangements and expense reporting processes for domestic and international business trips.
* Providing comprehensive team support including onboarding logistics, company event planning, and serving as the central point of contact.
* Organising digital and physical filing systems to ensure secure, accessible company documentation and information flow.
Your profile
Requirements:
* Exceptional organisational skills with meticulous attention to detail and proven ability to manage multiple priorities simultaneously.
* High proficiency in Google Workspace, Microsoft Office, and modern communication tools with ability to quickly learn new systems.
* Excellent written and verbal communication skills with a professional, proactive, and solution-oriented approach to challenges.
* You are an organisational leader who cares about both efficiency and team support. You take ownership of results, work well with all team members, and always look for ways to improve how our office operates and how our team collaborates.
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