Executive Assistant - Student Registry Services & Registrar
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This role involves providing high-level administrative support to the Director of Student Registry Services and the College's Registrar. The successful candidate will be responsible for ensuring the smooth operation of the Registrar's Office, including maintaining academic integrity and complaints procedures, communicating outcomes to students, and compiling decisions from committees.
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The ideal candidate will have excellent organizational skills, the ability to multitask, and a professional manner when dealing with staff and students. They will also have experience using MS Word, Excel, and PowerPoint, as well as being adept at proofreading and document management.
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Key Responsibilities:
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* Registrar's Office: Ensure the Academic Integrity and complaints procedures are maintained and executed to both students and staff.
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* Communication: Communicate the outcomes of the Academic Integrity Committee and Appeals Committees with students in a professional manner and engage with students on an ongoing basis.
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* Co-ordination: Co-ordinate the quality assurance process with the Registrar's Office to ensure all follow up and minutes from the committee meetings are actioned.
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* Support: Supports the implementation of academic policies and regulations.
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* Student Registry: Assist the Director of Student Registry Services in planning and anticipating all aspects of multiple Graduation Ceremonies throughout the year.
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* Liaise: Liaise with vendors and stakeholders as part of the Graduation process to agree service arrangements.
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* Maintenance: Maintain the College's Graduation inbox ensuring all queries are dealt with promptly.
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* Recording: Recording staff details such as timesheets, annual leave data, etc.
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Benefits:
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* Permanent contract
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* Full-time position (35 hours per week)
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* Competitive salary range: €31,059 - €43,485 (Administrator Salary Band)
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* 24 days annual leave per annum pro rata
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* Garda Vetting required
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* Strict confidentiality ensured
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About This Role:
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This is a permanent full-time position that requires the successful candidate to work 35 hours per week. The role offers a competitive salary range, annual leave, and the opportunity to work in a dynamic team. Garda Vetting is required, and strict confidentiality will be ensured at all times.
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Contact Information:
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Please submit your cover letter and CV in PDF format to apply for this role.
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