Job DescriptionThe Document Controller will be responsible for supporting the programme team with all document storage, sharing and protocol.
They will coordinate all programme documentation and will be a first point of contact for all documentation queries for the programme.
Working as part of the programme team the role holder will support the implementation of programme control tools, manage the programme document systems and provide general admin support to the programme team. Principal ResponsibilitiesPopulate document register, request for information register, action log, issue log and other project control tools as appropriateAnalyse, interpret and summarise the status of various registers and logs on the projectGenerate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related informationEnsure appropriate issuance and storage of documents in accordance with the project document control procedureInterface with external document suppliers, i.e.
external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting EntityEnforce and maintain a strong and clear project filing systemActively contribute by way of identifying improvements to the filing systemSupport the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals auditsGeneral administrative assistance (photocopying, filing, document collation, data entry etc.)
to the project teamMonitor and update ongoing runway developments at major airports around the world and produce a monthly update on sameManage the external stakeholder database including inputs and report production as requiredPreparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project directorTrack office supply inventorySchedule appointments and meetings for runway project teamExperienceMinimum 10 years' experience in a similar role ideally providing support on multidisciplinary large scale projectsSkillsFully proficient in Microsoft Word, Excel, PowerPoint and management of databasesDocumentation skills and strong focus on detailGood verbal and written communications skills including ability to present information in a clear and concise formatDemonstrated ability to work effectively on own initiative, set priorities and work within required time linesWell-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demandsFlexible and ability to multi-taskQualifications???????Formal Education QualificationsAppropriate third level qualificationAdditional InformationWhat we offer you:Full time, permanentCompetitive remuneration and attractive range of benefitsPension23 days Annual leave, 2 Company days & 1 volunteering day Opportunity to work on impactful and innovative projectsCareer development opportunities both in Ireland and globallyOpportunity to work with a diverse group of talented and collaborative colleaguesOur people share our Purpose and Values.
Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.We champion our people to succeed in both work and life.
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