TITLE: Purchasing Assistant
REPORTING TO: Head of Procurement
LOCATION: Work from Home / Office
Role Summary: The Purchasing Assistant is responsible for purchasing materials and plant equipment according to the company's business requirements, adhering to best practices and policies, ensuring cost-effectiveness and timely delivery.
To provide comprehensive administrative support, ensuring all processes are carried out to the highest standards and within set deadlines.
Key Functions & Results Areas (Key Activities): Main Responsibilities: Order Processing Assist in placing orders according to company procedures, ensuring they are clear, concise, and include a stated value.Address order or supplier queries from team members or suppliers.Freight Support the coordination of all company freight requirements in the most cost-effective manner, ensuring timely delivery to sites.Order Confirmations Verify order confirmations against issued purchase orders, to highlight and correct discrepancies before delivery and invoicing.Plant Register Assist in maintaining a central Plant Register, ensuring accurate listings of all equipment on sites.Update Boxcore in real-time, with any new hires &/or off-hires.Invoice Queries Help with resolving any invoice queries in accordance with company procedures and department KPIs.Order Registers Under guidance, reconcile the order registers with the purchasing software monthly.New Suppliers Assist with setting up new supplier accounts.
Complete credit applications and ensure the QF-38 Supplier Information Form is completed by new suppliers and details are added to the QF-39 Supplier Classification Report.Strategy and Development Consolidate purchases of materials where possible to achieve maximum economic benefit.Position opportunities with suppliers with whom we have trading agreements.Develop an understanding of products and systems purchased.General and Task Management Be conversant with all buying department processes, systems, and KPIs.Perform duties as instructed by line management.People Management Support other departments as needed, attend meetings, initiate correspondence, and review incoming correspondence.Relationship Management Establish relationships with supply chain partners.Self-Management Comply with the company's Health & Safety policies, procedures, and rules.Understand and maintain the Crown brand in all dealings.Maintain Crown's reputation with clients and suppliers, ensuring professional relationships at all times.Person Specification: Effective communication skillsExcellent IT skills, including proficiency in Excel, Word, PowerPoint, and Outlook.Familiarity with Microsoft ProjectExcellent organizational skillsStrong team playerBenefits: Company pensionEmployee assistance programOn-site parkingPrivate medical insuranceSick pay
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