About the job Administrator/Support Specialist
Harmonics Recruitment is seeking a Business Support Specialist on behalf of one of our clients based in Limerick.
This role is to support a team of professionals in a fast-paced renewable energy development company. This person will provide administration support a busy office. We are looking for someone with exceptional administration skills and an ability to multi-task.
The candidate must be able to demonstrate initiative and self-motivation and must take on ownership of tasks and challenges.
Responsibilities
Objective:
* To support the efficient administration across the business in all tasks.
* Coordinate office activities and operations to secure efficiency and compliance to company policies.
* Managing phone calls and correspondence (e-mail, letters, packages etc.).
* Provide daily administrative support to senior leadership (MD/Directors).
* Responsible for taking minutes at meetings where appropriate.
* Provide support for bookings related to staff trips, training courses, conferences and other events as required.
* Assist in the management of team and events calendars (senior staff) and arrangement of meetings, workshops and events.
* Provide support in certain aspects of project reporting as required.
* Maintaining stock of office stationery (incl. business cards), equipment and supplies and ordering when required
* Assist with onboarding: preparing contracts, gathering documentation, right-to-work checks, preparing induction schedules.
* Maintain HR files in compliance with Irish employment law and GDPR.
* Update HR systems with employee information, leave records, training logs, etc.
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