Job Title
Accounts Payable Administrator
Reports to
Finance Operations Manager
Terms
Full-time, Permanent, Hybrid
Salary
GB3 (€31,702 - €35,224)
Role Purpose
Main responsibility is to process and review transactions between Concern Worldwide and its Suppliers, making sure all outstanding invoices from suppliers and expense claims from Head Office staff are approved, processed, and paid. Processing an invoice includes, but is not limited to, recording data from the invoice, matching to an approved Purchase Order (PO), inputting it into the accounting system and producing the banking files for payment processing.
Responsibilities
Matching all received invoices with relevant approved and receipted POs
Entering verified and approved staff expense claims and other non-PO invoices to accounting system
Preparing backup files and folders for review by Senior Management payment run approvers
Processing weekly payment runs for suppliers based in ROI, UK, and NI through the banking payment system
Raising queries with budget holders as required
Dealing with creditor queries
Setting up new supplier accounts in the accounting system
Reconciling supplier accounts on a monthly basis
Processing verified and approved credit card expense claims
Entering purchase orders for finance department
Responsible for daily collection and distribution of finance department post
Responsible for collection of petty cash from the relevant bank in line with security policy
Providing cover within the finance department as required
Any other tasks that can reasonably be assigned by the line manager
All staff are responsible for upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion, and safeguarding values.
All staff are required to participate and contribute as necessary towards Concern’s emergency response as and when required.
Role Holder Requirements
Essential
Ideally you will have previous accounts payable experience and have worked with an accounting package
Computer literate with good Excel skills
Excellent written and verbal English
Strong attention to detail
Excellent interpersonal communication skills
Empathy with the organisational goals of Concern
Commitment to working in a team environment
Desirable
Experience using Dynamics GP and or Unit 4.
Experience of working in an NGO
IATI qualified or working towards would be an advantage
Competencies
Managing Yourself
Planning and decision-making
Individual leadership
Creativity and innovation
Communication and working with others
Influence, advocacy and networking
Delivering results
Change
#J-18808-Ljbffr