Join to apply for the Community Administrator Kyle role at Camphill Communities of Ireland1 day ago Be among the first 25 applicantsJoin to apply for the Community Administrator Kyle role at Camphill Communities of IrelandGet AI-powered advice on this job and more exclusive features.Camphill Communities of Ireland are recruiting for a Community Administrator.Purpose of PostThe primary purpose of this role is to ensure the post holder will provide a professional administrative service in support of a range of activities within Camphill Community and support the management team. They will be responsible for Financial, Payroll, HR, Training and ancillary activities.Key ResponsibilitiesThe principle duties and responsibilities of the posts may include but are not limited to the following:FinancialPetty cash management for all departments across the communityPurchase management / preparation for approval by PICPurchase order system / uploading invoicing to national system/ planning purchases against budget.Monthly reconciling of Community Members with Support Needs (CMSN) accounts in strict adherence to company policy and procedureMaintaining relationships with customers and suppliers and dealing with queriesHR functions:Responsible for recruitment and advertising of vacancies through the Occupop SystemSupport in shortlisting and arranging interviews for potential candidatesResponsible for onboarding of all new staff in strict adherence to company policy and procedure.Complete and maintain all Personnel and HR files for all staff including agency staffResponsible for the Garda vetting for all staff and the renewal of sameResponsible for keeping the HR database (TMS) and employee information systems up to date to ensure data integrity and qualityManaging leave, following up on all HR functions of recruitment, recording and following up on sick leave, statutory leave etc.Ensure all staff supervisions are on fileEnsure all staff probationary reports are on fileEnsure return to work interviews are conducted and on fileTrack the induction process and ensure on file for all staffManagement of schedule 2 HIQA file requirementsResponsible for organising and recording of all staff mandatory trainingAudit of HR files.Support to HR processes - TIC / Disciplinaries.Support to STVs, local support to new arrivals, and on-going ref health, travel.Maintenance of staff data base in line with GDPR regulationsPayroll & RostersProficiency in Payroll software to ensure that staff have correct details within the TMS systemPreparation of fortnightly payroll and submission of weekly time and attendance details to Payroll departmentManagement of resolving payroll discrepancies and queriesAssist with staff rota's and rostersAssist with the review of rosters and planned agency useArrange cover for rosters gapsOther dutiesWork as part of a team ensuring all tasks are completed efficiently and to the highest standardCoordinate the reception area of the Community efficientlyManaging incoming calls, messages, ensuring records are filed as appropriate in hard copy and/or electronic versionsAttendance at meetings and minute takingSupport the completion of reports, returns and Notifications to HIQA HSE and CCoIEnsure the Directory of Residents is maintained and updatedSupporting the rollout of fundraising, open days, and community festivals and cultural eventsPoint of contact for day to day management.Ensuring all maintenance requests are approved by PIC and uploaded to Affinity SystemSupport to community in appointments with GP, and other clinical appointments - support for transport for same.Maintain driver files, vehicle records and order toll tagsOverseeing transport management and maintenance records.Community connector - key relational person in building local connections for the community.Assist the Person in Charge with all administration to ensure an efficient system of tracking all residents from referral to discharge.Provide activity reports to National Office, as required.Maintain records of all residents for future reference.Assist in the production of reports when requested by Head of Services.HIQA documentation, scanning, sending, recording and filing.Be responsible for the efficient organisation of office procedures, including ordering of stationery, maintenance of office equipment etcAny other duties which may be assigned by time to time by the PIC or designateQualifications, Knowledge & ExperienceMinimum leaving certificate requiredThird Level or Business Administration course desirableAt least 1 years' experience working in an administrative capacityStrong accuracy and attention to detail; good organisational and analytical skills; good working knowledge of Microsoft Word and Excel, SharePoint, OneDrive and other Office softwareExcellent interpersonal skills - approachability, friendly manner, active listener. Respectful of confidentialityBe a positive, organized individual who is reliable and self-motivatedDemonstrate a flexible and adaptable approach to meeting the objectives of the job and respond to changing needsWhat we offer:Competitive salaryPay scalesCareer progression opportunitiesWork/life balancePaid annual leaveRefer a friend schemeEmployee Assist Programme offering advice and counsellingDeath in Service BenefitPaid mandatory trainingPaid travel expensesDetails of the Role:Salary Scale: Grade 3 (Scale €33,051- to €44,466) Per annum (based on a 40 hour week)Location:Contract: Permanent - full time 40 hoursClosing date:Candidates shortlisted will be contacted for immediate interviews.Please note all posts are subject to Garda Vetting relevant Police check for any country of residence of over 6 months from age of 18 and reference checking.Camphill is an equal opportunities employerSeniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionOther, Information Technology, and ManagementIndustriesNon-profit OrganizationsReferrals increase your chances of interviewing at Camphill Communities of Ireland by 2xSign in to set job alerts for “Community Service Officer” roles.Carrick-on-Suir, County Tipperary, Ireland 5 days agoKilkenny, County Kilkenny, Ireland €32,270.00-€49,299.00 1 day agoKilkenny, County Kilkenny, Ireland €30,797.00-€47,949.00 1 day agoCarlow, County Carlow, Ireland 3 weeks agoCompany Secretarial Administrator - Naas/KilkennyWe’re unlocking community knowledge in a new way. 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