Job Overview
The role of an Executive Support Specialist is pivotal in ensuring the seamless operation of daily responsibilities.
Key Responsibilities:
* Efficiently organize and manage schedules for senior executives, ensuring minimal disruptions to their workflow.
* Plan, schedule, and coordinate internal and external meetings, including logistics, agenda preparation, and post-meeting follow-ups.
* Attend meetings when necessary, take notes and disseminate relevant information to stakeholders.
* Act as a central point of contact between senior executives and internal/external stakeholders, providing timely responses to queries.
* Screen and manage incoming communications, responding on behalf of senior executives when appropriate.
* Prepare reports, presentations, and correspondence on behalf of senior executives, adhering to company standards.
* Assist in coordinating and managing various projects led by senior executives, ensuring smooth execution.
* Arrange complex travel itineraries, including flights, accommodation, and transport.
* Manage expense reporting, tracking, and reimbursement process, maintaining accurate records.
* Confidentiality and Discretion: Manage sensitive and confidential information with utmost discretion.
* Maintain an organized and efficient office environment, optimizing workflows and processes.
Proven success as an Executive Assistant supporting C-Suite leaders in a global organisation requires exceptional organisational skills, attention to detail, and effective communication.