When our values align, there's no limit to what we can achieve.
We are seeking a detail-oriented and proactive Program Specialist to join our dynamic Medical Communications team.
In this role, you will coordinate and deliver complex healthcare communication projects, working cross-functionally with scientific, editorial, and client services teams to ensure successful project outcomes.Key Role Responsibilities:Project Planning & SetupCollaborate with Senior Program Specialists, Account Managers, and Scientific Services to define project scope and requirementsCreate comprehensive project plans, delivery schedules, and assist with metrics and risk managementEstablish communication protocols and client approval processesSet up appropriate project tracking systems and folder structuresInitiate and lead project kick-off meetingsProject Execution & ManagementManage assigned projects according to agreed internal and client processesServe as the key point of contact for project status updates to clients, faculty, and internal teamsCoordinate cross-functional project teams and lead regular progress meetingsDraft and circulate meeting minutes and action points, ensuring follow-up on deliverablesMaintain detailed awareness of project status to respond appropriately to stakeholder inquiriesBudget & Resource ManagementMonitor project budgets and delivery timelines, addressing variances proactivelySupport resource planning and staffing requirementsMonitor freelance resource progress in collaboration with Scientific Team LeadsIdentify scope changes, assess cost implications, and communicate to managementExperience and Skills required for the role:Bachelor's degree in Business or Life Sciences preferredA few years' experience in medical communicationsExperience working with publications within oncology - mustUnderstanding of healthcare industry regulations (EACCME/ACCME/FDA/AMA)Knowledge of publication guidelines and processesStrong project management expertise with ability to deliver on time and within budgetExcellent organizational skills with attention to detailOutstanding interpersonal and communication skills (both written and verbal)Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Excel)Proactive approach to problem-solvingFluent in English, written and spoken