CREGG is currently seeking a dedicated and professional Executive Assistant to join our client who are a leading company specialising in manufacturing and distribution of cosmetic and healthcare products based at their offices in Co.
Galway.
Location
Co.
Galway – hybrid option after 6 months probationary period – this role would be best suited to someone who is based in the Galway, Roscommon, Athlone or Clare region and within commutable distance to our clients' offices.
Duration
Full-time Permanent
Hours
9.00am to 17:30pm Monday to Thursday; 9.00am to *****pm Friday
The Role
This role provides high-impact executive and operational support to the VP of Global Marketing in a fast paced, global environment.
The successful candidate will act as a central coordinator, ensuring clear communication, strong execution, and consistent follow-through across the organisation.
This role goes beyond administrative support, it requires someone who can manage priorities, and operate with a high level of ownership and discretion.
Key Responsibilities
Meeting & Execution Management (Core Priority)
Attend meetings and capture clear, structured minutes
Define and distribute actions, owners, and deadlines
Track all actions and proactively follow up to completion
Support teams by acting as a dedicated meeting coordinator/minute taker
Task Coordination & Delegation
Relay tasks and requests on behalf of the VP across teams
Ensure clarity on ownership, timelines, and expectations
Act as a central coordination point across marketing functions
Drive momentum across multiple concurrent projects
Calendar & Time Management
Manage the VP's calendar
Prioritise meetings based on strategic importance
Protect time for high-value work and reduce unnecessary meetings
Travel & Logistics
Coordinate all travel arrangements (flights, accommodation, itineraries).
Note we use a dedicated travel agency for support
Ensure seamless execution with contingency planning
Budget Tracking & Operational Support
Track budgets across key projects and activities
Maintain visibility on spend vs plan
Support with basic financial coordination and reporting
Assist with vendor coordination where required
Communications & Updates
Draft communications on behalf of the VP (emails, updates, summaries)
Send structured updates to teams and stakeholders
Ensure consistent and clear communication across regions
Skills & Experience Required
You will have 3-5+ years previous experience in an
Executive Assistant / Personal Assistant
, ideally supporting senior executives.
Strong organizational and communication skills.
High attention to detail.
Ability to manage multiple priorities.
Good financial acumen.
Proficient in Microsoft Office suite and modern administrative tools.
Strong Interpersonal skills and ability to work with various personalities and cultures required.
Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required.
Proven ability to handle multiple priorities with calm efficiency and deal effectively with queries from diverse stakeholders.
A high level of discretion and confidentiality in handling sensitive information.
Offer
An extensive Benefits Package including pension, health insurance, bonus, EAP, further education support, free carparking, option to apply for Hybrid Working after 6 months probationary periodetc.
A varied and stimulating role with genuine scope for professional growth.
The opportunity to work closely with senior leadership in a trusted, valued position.
A supportive environment where flexibility, initiative, and confidentiality are truly respected.
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