The Payroll & Operations Coordinator is responsible for supporting the efficient day-to-day operational administration of the business, with a primary focus on payroll coordination, asset management, and fleet administration. The role also supports travel and accommodation coordination, facilities and office operations, recruitment administration, and employee engagement activities. The successful candidate will be highly organised, detail-oriented, and capable of managing multiple operational priorities in a fast-paced environment.
Greenvolt Next Ireland is a leading provider of innovative renewable energy solutions for commercial and industrial clients. We are committed to pushing the boundaries of sustainable self-sufficiency and delivering impactful projects that benefit future generations.
Requirements
Payroll Administration & Coordination
Support monthly payroll preparation
Collate timesheets, allowances, overtime, and payroll inputs
Maintain payroll records and documentation
Liaise with payroll providers and internal departments
Assist with employee payroll queries
Ensure payroll deadlines are met accurately
Asset Management & Tracking
Maintain accurate asset registers
Track laptops, phones, tools, PPE, monitors, and office and site equipment
Manage issue/return process for starters and leavers
Conduct periodic stock and asset audits
Manage stationery and consumable ordering for office and sites
Coordinate with IT and operational teams on equipment allocation
Fleet & Vehicle Administration
Maintain records for company vehicles
Track servicing, insurance, tax, tolls, fuel cards, and inspections
Coordinate vehicle allocation and returns
Liaise with leasing companies and garages
Travel & Accommodation Coordination
Arrange employee travel and accommodation
Coordinate bookings for site teams and management
Ensure bookings align with budgets and policies
Support travel-related administration and invoicing
Facilities & Office Coordination Support
Support meeting room bookings and office coordination
Assist with office maintenance and supplier management
Coordinate office supplies and shared facilities
Support office security and storage processes
Recruitment & Employee Engagement Support
Assist with interview scheduling and recruitment administration
Support onboarding coordination
Assist with employee events and engagement initiatives
Support internal communications and HR administration
Qualifications
Minimum 3 years’ experience in payroll administration essential
Payroll Qualification Essential. Degree or diploma in Business Administration, Human Resources, Operations Management, Finance, or a related discipline desirable
Experience coordinating and processing payroll inputs with a high level of accuracy and confidentiality (UK payroll experience advantageous)
Experience managing company assets, inventory tracking, or office consumables desirableExperience coordinating fleet and vehicle administration, including servicing, insurance, and documentation
Experience arranging employee travel and accommodation bookings
Exposure to facilities, office coordination, or operational administration in a fast-paced environment
Experience supporting recruitment administration, onboarding, or employee engagement activities desirable
Strong working knowledge of Microsoft Office, particularly Excel
Highly organised with strong administrative and coordination skills
Excellent attention to detail and ability to manage confidential information
Strong communication and interpersonal skill
Full Clean Driving License
Additional Benefits after successful completion of probation
Health Insurance
Company Pension
Death in Service
Income Protection
Professional Membership fees
Training and CPD
This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.
We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion.
Diversity is fundamental to our culture and we invite you to be part of this diversity!
Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role
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